Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (Monday, Tuesday, Wednesday - 7.5 hours a day)
- Job ref
- 151-LC5120
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley
- Town
- Frimley, Surrey
- Salary
- £16,264 - £17,310 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 06/10/2026 23:59
Employer heading
Administration Support Officer
Band 3
Job overview
We are seeking a highly organised and enthusiastic Administration Support Officer to join our Quality - Property and Facilities Management Team. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy environment and takes pride in delivering a high-quality support service.
Working as part of a friendly and professional team, you will provide essential administrative support for a wide range of Trust-wide service contracts, helping to ensure services are delivered efficiently and effectively across the organisation.
Main duties of the job
The successful candidate will have:
- Previous experience working within a busy office environment.
- Excellent customer service and communication skills.
- Strong organisational skills and attention to detail.
- Proven administrative experience and the ability to manage competing priorities.
- Confidence using Microsoft Office applications, particularly Outlook, Word and Excel.
- GCSEs (or equivalent), including English Language.
- The ability to work independently whilst contributing positively as part of a team.
- A flexible, proactive approach and a willingness to learn.
Working for our organisation
Visa Sponsorship:
This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.
Why Join Frimley Health NHS Foundation Trust?
At Frimley Health NHS Foundation Trust, our people are at the heart of everything we do.
As a Disability Confident Employer and recipient of the Gold Award in the Armed Forces Employer Recognition Scheme, we actively champion equality, diversity and inclusion, creating opportunities for people from all backgrounds to build rewarding careers within the NHS.
We also recognise the importance of a healthy work-life balance. By supporting flexible working arrangements wherever possible, we enable our colleagues to balance their professional and personal commitments while continuing to deliver outstanding care to our patients. Whether flexibility means adjusted hours, part-time working, hybrid arrangements or alternative working patterns, we work in partnership with our staff to meet both individual and service needs.
Join Us
Whether you're at the start of your career or looking for your next challenge, Frimley Health offers the opportunity to be part of a inclusive, forward-thinking organisation that is committed to excellence, innovation and compassionate care. Together, we can shape the future of healthcare and make a real difference to the lives of the communities we serve.
Detailed job description and main responsibilities
As an Administration Support Officer, you will:
- Provide comprehensive administrative support to the Contracts Team.
- Maintain accurate contract records, databases and filing systems.
- Raise purchase requisitions and process invoices in line with the Trust's Financial Standing Instructions.
- Arrange maintenance visits, contractor call-outs and additional works within agreed service level agreements.
- Monitor contract documentation and ensure all records are audit compliant.
- Maintain contract information on the Trust's contract management systems.
- Assist with monitoring contract expenditure and highlight any issues requiring attention.
- Support the effective operation of the Estates Help Desk by responding to enquiries and tracking maintenance requests.
- Arrange meetings, prepare correspondence and respond to emails in a timely manner.
- Manage incoming telephone calls, visitors and departmental post.
- Order stationery and provide general administrative support to the Estates and Facilities teams.
Please see job description and person specification for further details
We reserve the right to close the advert early if sufficient applications have been received.
Person specification
Qualifications
Essential criteria
- GCSE English Language and Maths grade C or above
Desirable criteria
- SVQ/NVQ level 3, level 3 vocational wards, ECDL qualification or equivalent
Skills and Knowledge
Essential criteria
- Good communication skills – verbal and written and able to liaise effectively with staff at all levels
- Ability to work effectively as part of a team
- Excellent organisation skills
- Good interpersonal skills and able to interact with a range of people
Experience
Essential criteria
- Experience of Microsoft Office to include Outlook, Excel, Word, etc
- Previous experience in an administration role
- Reception experience
- Customer service background
Desirable criteria
- Invoice processing
- Contracts background
- Nhs experience
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- June O'Hara
- Job title
- Deputy Contracts Manager
- Email address
- June.o'[email protected]
- Telephone number
- 0300 613 4465
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