General

1.         Provide a professional, customer focused Supply Chain service to all user departments. Professionally handle customer enquiries and work with internal and external customers to provide advice and support to their enquiries, ensuring their needs are responded to and met.

2.         Provide stock control, including stock rotation, re-ordering and replenishment service for an agreed range of consumables used by customers and to support end users in accordance with HPL and Trust policies. Ensure safe disposal and/or relocation of surplus, redundant and obsolete stock.

3.         Participate and assist in stock takes, year-end counts and amendments as required.

4.         Ensure that orders are expedited, chased and delivered on time.

5.         Ensure personal training and development is up to date at all times.

6.         Assist the Receipt and Distribution team as required.

7.         Participate in implementation of new projects.

8.         Cover in other Inventory Management areas as required in case of sickness or annual leave.

9.         Promote a culture of continuous improvement in the procurement and supply chain function.

10.     Ensure that all work carried out is conducted in a safe and efficient manner and in accordance with HPL and Trust policies and the Health and Safety at Work Act, Manual Handling Regulations and COSHH regulations.

11.     Undertaking any other tasks which are deemed appropriate by the Supervisors, Supply Chain Manager or Director of Procurement.

Management and Systems

1.         Deliver roll cages to wards and departments, break down roll cages, unpack and replenish cabinets, stores or store rooms in relevant wards and clinical and dispose of waste packing in line with HPL and Trust policies 

2.         Responsible for checking that deliveries are correct against the requisition, purchase order and delivery note, booking in deliveries, investigating discrepancies with suppliers regarding errors or incorrect quantities and organising supplier returns or credits.

3.         Provide a first check on the quality of the goods received and to report any obvious damage or discrepancies in accordance with HPL and Trust procedures.

4.         Maintain a timed programme of replenishment orders as required, picking stock against picklists and requisitions and delivering to departments such that all Wards/Departments receive the service they require in a manner that ensure that this service is sustained irrespective of contingencies such as leave and sickness.

5.         Maintain adequate stock levels in all locations, planning for weekends, bank holidays and other events and carry out checks of “par stock levels” around the Trust as directed by the Supply Chain Supervisors or Managers.

6.         Undertaking rolling stock checks of stocks held throughout the Trust and reporting and discrepancies found

7.         Conduct stock reviews of inventory products at ward/department level. Be able to run reports to support the review process to ensure optimal stock levels, identify the cost implications and savings to budget holders and achieve stakeholder support and sign off to any changes in the service provided, maintaining action logs.

8.         Making necessary stock adjustments with regard to damaged/time expired items from all departments and assist with the removal, return or disposal of excess or redundant stock, logging any stock adjustments on the system for future analysis and reporting. Work with peers and supervisors to identify slow-moving stock lines so that action can be taken to prevent them expiring or becoming obsolete.

9.         Assist with high urgency product recalls following safety alerts.

10.     Ensuring the system is kept up to date with regards to location details and barcode data and that all locations are labelled up with their appropriate bar codes. Reporting any non- compliance to the Supervisor or Supply Chain Manager.

11.     Recognise, locate and cleanse products not acceptable for use (obsolete, non- approved, recalled or expired).

12.     Build and maintain good working relationships and effective communication with:

·         staff nurses and departmental managers to ensure effective communication regarding Inventory.

·         Procurement colleagues.

·         Suppliers and company representatives. 

13.     Promote rationalisation and standardisation of products to help reduce stock holding. In liaison with senior and clinical colleagues, identify and explore opportunities for potential cost savings for the Trust, whilst maintaining quality standards 

14.     At times of high demand or when the need for special requirements exist within a department or ward, attempt to source products from elsewhere in the Trust including asking neighbouring Trusts or the Nuffield for support. Keep customers informed of any product changes or shortages and actively source alternatives as required.

15.     Ensure communication of information within the Supply Chain team and share best practice operationally; act and participate as a member of the wider Procurement team, assisting colleagues within other areas of the department as required and attending departmental update meetings.

16.     Ensure that any general store areas and the stores that you are responsible for are maintained in a clean, safe and tidy and secure condition.

17.     Understanding of GS1 barcoding standards.

Business Continuity and Emergency Preparedness

1.         Support the Inventory Manager in the event of a major incident covering all Procurement and Supplies activities, ordering goods to meet emergency requirements.

2.         Support the production and maintenance of the department’s business continuity and emergency preparedness plans.