Job summary
- Main area
- GI Surgery
- Grade
- AfC Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 384-AR-EMF20775
- Employer
- Royal Surrey NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Surrey NHS Foundation Trust
- Town
- Guildford
- Salary
- £29,812 - £32,715 per annum pro rata - includeing high cost area supplements (HCAS)
- Salary period
- Yearly
- Closing
- 21/06/2026 23:59
Employer heading
Medical Secretary – GI Surgery
AfC Band 4
Job overview
An exciting opportunity has arisen for a dynamic individual to join our fast-paced GI Surgery Team. We are looking for someone with excellent interpersonal skills and a calm and methodical approach to provide administrative and secretarial support within the consultant team.
The role will include a full range of medical secretarial duties; assisting consultants and the wider team. You will be required to manage your own workload while still being a team player, demonstrate efficient organisation and oversee the smooth effective operation of the office.
Main duties of the job
To provide a full range of medical secretarial & personal assistant service to your consultants and their team, including full organisational support.
To cover administrative and secretarial responsibilities for the Maxillofacial Department.
To provide a full range of medical secretarial assistance to consultants and their team. Manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office. To work autonomously within a team, providing full organisational support to the consultant’s practice and their team. To ensure procedures and working practices are in place so that the specialty and Trust can deliver a service that meets the standards and targets that have been set. To provide a considerate, patient focused service in all dealings with patients and with staff around the hospital and throughout the whole system.
Working for our organisation
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Detailed job description and main responsibilities
To work as part of a team and manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office.
To ensure procedures and working practices are in place so that the specialty and Trust can deliver a service that meets the standards and targets that have been set.
To provide a considerate, patient focused service in all dealings with patients and with staff around the hospital and throughout the whole system
Person specification
Qualifications
Essential criteria
- Good general standard of education to GCSE level or equivalent including English
- RSA II or equivalent in word processing/audio typing RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent.
Knowledge
Essential criteria
- Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and PowerPoint.
- Experience of working in busy environment.
- Experience of working with the general public effectively.
- Experience of undertaking diary management
- Knowledge of basic anatomy and physiology
- Broad knowledge of medical terminology.
- Detailed knowledge of patient pathways and advanced medical terminology in own area of work.
- Knowledge of NHS priorities and understanding of the guidelines and targets in own area of work.
- Experience of mentoring, training or supervising others.
- Awareness and understanding of NHS issues.
- Good spelling and grammar.
Desirable criteria
- Working knowledge of NHS systems
- Experience of planning and booking appointments
- Experience in an acute hospital environment as a medical secretary.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Hannah Polden
- Job title
- Assistant Specialty Manager • GI Surgery
- Email address
- [email protected]
- Telephone number
- 01483571122
- Additional information
For an informal discussion contact
Hannah Polden – Specialty Manager for GI Surgery
ext 4554
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