Job vacancy: Senior Medical Administrator, Surrey and Borders Partnership NHS Foundation Trust, Guildford

Job summary

Main area: Administration
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 18.75 hours per week (2.5 days a week)
Job ref: 325-7352663-CYPS

Employer: Surrey and Borders Partnership NHS Foundation Trust
Employer type: NHS
Site: Hope Guildford
Town: Guildford
Salary: £28,860 - £31,671 Incl. 5% Fringe HCAS, pa, pro rata.
Salary period: Yearly
Closing: 20/08/2025 23:59

Senior Medical Administrator

NHS AfC: Band 4

Would you like to work in an organisation that sits in the top 10 best NHS Mental Health, Learning Disability and Community Services Trust to work for. This ranking is based on staff feedback in the 2023 NHS Staff Survey.

Detailed job description and main responsibilities

Key Responsibilities

· Take and transcribe a wide range of meeting minutes in an accurate and timely manner

· Receive and process referrals to the relevant clinician and system(s)

· Provide day to day supervision and monitoring of workload for Band 2 and 3 administrators

· Update case notes on patient record system as required

· Undertake regular managerial supervision and appraisal of administrators within the team, in conjunction with Band 5, if applicable

· Monitor annual leave requests and sickness absence for manager, as required

· Extract data from data warehouses i.e. DART

· Support recruitment process for band 2 and 3 admin vacancies

· Type up reports incorporating graphics and tables as required

· Type all letters dictated or provided by the team

· Book appointments on the patient record system for clinics and individual consultations

· Answer telephone calls and relay any messages in a timely manner

· Creating bespoke documents for the team, such as leaflets etc.

· Arrange team events, as required

· Monitor data quality of administrative input

Person specification

Education

Desirable criteria

NVQ Level 4 in Business Admin

Experience

Essential criteria

4 years’ experience of clerical and administrative work

We are seeking to enrich the diversity of our Trust to better reflect demographic needs of the populations we serve and to enhance the skills of our workforce. We actively encourage applicants with underrepresented personal characteristics to apply for this role if you match the job description. Please note that you are not restricted from applying for this role if you do not identify with these characteristics and all applicants will be considered fairly against the job description.

As a flexible working and friendly organisation, we want to ensure that you can work in a way that is best for us, our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or any other flexible working patterns.

Gender Pay Gap Action

Women in our Trust are under-represented in some senior grades. We are therefore encouraging women to apply for posts at 8A and above.

Sponsorship

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name: Chris Hudson
Job title: General Manager
Email address: [email protected]
Telephone number: 01372203404

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Job summary

Employer heading

Senior Medical Administrator

NHS AfC: Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Education

Desirable criteria

Experience

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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