Job summary
- Main area
- Administration
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Part time - 18 hours per week
- Job ref
- 130-AC163-0925
- Employer
- Swansea Bay University Health Board
- Employer type
- NHS
- Site
- Morriston Hospital
- Town
- Swansea
- Salary
- £24,833 per annum pro rata
- Salary period
- Yearly
- Closing
- 28/09/2025 23:59
Employer heading
Health Records Clerk
Band 2
Welcome to Swansea Bay University Health Board. We welcome applications from people who share our values: caring for each other, working together and always improving.
Swansea Bay University Health Board reserve the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.
Prior consideration for this vacancy will be given to staff currently awaiting redeployment and we therefore reserve the right to withdraw this advert at any stage.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job overview
We are looking for enthusiastic and organised individuals to join our team. The post holders will require excellent communication skills, have a very positive and flexible approach to the needs of the service, be motivated and ready for the next challenge and also enjoy working as part of a very busy team.
Knowledge of WPAS/IFIT and previous Health Records experience is desirable, however full in house training will be provided.
Main duties of the job
The Health Records Department at Morriston Hospital, Swansea currently has the following positions available:
Position one : Monday, Tuesday & Wednesday 5pm - 9pm, Saturday & Sunday 9am - 12pm 18 hour post
Position two: Wednesday, Thursday & Friday 5pm -9pm & Saturday & Sunday 9am - 12pm 18 hour post
There may be a requirement to participate in the health records on call service along with supporting the service across Ty Samlet/Singleton and Neath hospitals when necessary in line with working patterns
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria
- Educated to NVQ Level 2 or able to demonstrate the equivalent level of knowledge, skills and experience
- Educated to GCSE grades A-C or level 2 or equivalent in Maths and English.
Desirable criteria
- Knowledge or experience of WPAS/IFIT or similar NHS systems
Experience
Essential criteria
- Experienced of using Microsoft office suite including virtual platforms
Aptitude and abilities
Essential criteria
- Adhere to and can demonstrate SBU Values & Behaviours
- Able to demonstrate team working
- Able to demonstrate tact and diplomacy when working with others
- Ability to work in a busy, sometimes stressful environment, and to deal with interruptions
- Ability to communicate with patients and staff on a face-to-face, telephone or virtual.
- Ability to make decisions in accordance with agreed departmental protocols
- Ability to plan and organise own time to facilitate the safe management of case notes
Desirable criteria
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other
Essential criteria
- Ability to travel within geographical area. Able to work hours flexibly
- Commitment to self-development and to seek out learning to meet the needs of the service
- Ability to undertake light manual handling duties when retrieving, transporting and filing case notes/documents or other relevant information; using equipment complying with SBU policy and procedures
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Rachel Reardon
- Job title
- Deputy Service Manager/Dirprwy Reolwr Gwasanaeth
- Email address
- [email protected]
- Telephone number
- 01792 703071
- Additional information
List jobs with Swansea Bay University Health Board in Administrative Services or all sectors