Job vacancy: Senior Procurement Specialist, The Newcastle upon Tyne Hospitals NHS Foundation Trust, 317 Regent Point

Job summary

Main area: 317 Supplies - Corporate
Grade: Band 6
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 317-2024-17-48-DR

Employer: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Employer type: NHS
Site: Regent Point
Town: 317 Regent Point
Salary: £35,392 - £42,618 per annum
Salary period: Yearly
Closing: 22/05/2024 23:59
Interview date: 03/06/2024

Senior Procurement Specialist

Band 6

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Detailed job description and main responsibilities

The Senior Procurement Specialist is part of the Supplies and Procurement team and is the procurement lead for the successful delivery of projects within the aligned business area.
The post holder will provide expert advice concerning successful contracting within public procurement regulations and the Trust’s internal regulations and policies.
Responsible for the tendering of bespoke contracts for estates works, goods, services and works, including research, preparation, issue, scheduling, evaluation, reporting on tenders and award and the management of contracts.
As the senior procurement specialist the post holder will lead the establishment and/or enhancement of robust relationships within the aligned business area and wider Trust, to drive productive collaboration between the stakeholders and the procurement function in the effective forward planning of procurement / projects requirements.
Supports the development and implementing of discrete service policies which impact across the Trust.
Responsible for ensuring that the Trust utilises where appropriate, national contracts established by NHS Supply Chain, Crown Commercial Services, the North of England Commercial Procurement Collaborative or other public sector collaborative procurement organisations where such arrangements provide benefit to the Trust; facilitating communication between the Trust’s internal customers of goods / services covered by such contracts and those formulating them.
Responsible for ensuring that goods surplus to the Trust’s requirements and with a resale value are offered for sale in accordance with Trust Corporate Governance and appropriate NHS guidance.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Person specification

Qualifications & Education

Essential criteria

Chartered Institute of Purchasing and Supply (CIPS) Professional Diploma in Procurement & Supply (MCIPS) / postgraduate level qualification or equivalent experience and academic ability for the demands of the post
Evidence of continued professional development including in the areas of EU procurement and contract management

Desirable criteria

Project Management Qualification (such as, PRINCE2 practitioner) or equivalent experience

Knowledge & Experience

Essential criteria

Knowledge and experience of procurement and its application within the public sector. This knowledge must be unpinned by theory and a wealth of experience
Working knowledge of operating within organisational policies, such as, Standing Financial Instructions.
Working knowledge of project management and project forward planning underpinned by applied experience. Ability to manage large, multi-disciplinary projects.
Working knowledge of electronic procurement systems (tendering and purchasing).
Experience at developing and managing relationships within a complex procurement environment.
The ability, skills and knowledge to provide professional procurement advice and guidance to internal and external stakeholders.
Experience of analysing information and spend data to support decision making.
Experience of participating in group meetings to achieve a set outcome.
Experience of identifying service improvements and supporting appropriate change.
Experience of day to day line management of staff and staff development and mentoring.
Experience of working to both agreed individual and team targets.
Evidence of continued professional development

Skills & Abilities

Essential criteria

Good communication skills and persuasiveness in presenting, negotiating and resolving complex issues.
IT skills literate in Microsoft packages, including Outlook, Word, Excel and PowerPoint
Must be pragmatic and structured
Ability to develop stakeholder relationships, with the skills to on-board and motive throughout programme of work
Ability to lead projects that involve a number of stakeholders
Ability to lead stakeholder meetings
Ability to forward plan and prioritise projects to meet service demands
Ability to analyse information and spend data to support decision making
Ability to clearly communicate with a variety of stakeholders (internal and external)

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful

Newcastle Hospitals encourages all staff and volunteers who are appointed to join the Trust to be fully vaccinated against COVID-19.