Job vacancy: Workforce Development Assistant (Programme Coordinator), The Newcastle upon Tyne Hospitals NHS Foundation Trust, 317 Trustwide

Job summary

Main area: 317 Education Centre - Corporate
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 317-2025-34-21-DR-A

Employer: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Employer type: NHS
Site: Trustwide
Town: 317 Trustwide
Salary: £27,485 - £30,162 per annum
Salary period: Yearly
Closing: 05/10/2025 23:59
Interview date: 08/10/2025

Workforce Development Assistant (Programme Coordinator)

Band 4

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS foundation trusts in the country, with around 15,000 staff and an annual budget of £1.6 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re in the top five providers of specialised health services in the country, supporting people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 6,500 patient contacts each day, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Detailed job description and main responsibilities

To administrate Training Programmes for junior medical staff/medical students in conjunction with Programme Lead and Clinical Lead Specialist aligned to curriculum requirements.
To ensure all junior medical staff/medical students receive a suitable rotation, educational supervisor, educational plans and regular appraisal, formative assessment and maintain records relating to this, ensuring confidentiality and adhering to appropriate procedures.
To plan and administer a regular teaching programme that meets curriculum outcomes and Trust priorities

Person specification

KNOWLEDGE

Essential criteria

Knowledge and experience of non-routine administrative procedures
Able to interpret and advise on Programme guidelines
Knowledge of medical education career path

Desirable criteria

Medical terminology
Operating knowledge of audio visual equipment
Knowledge of medical education career path
Understanding of GMC and HEE (NE) Quality Assurance Standards

SKILLS

Essential criteria

Excellent organisational skills
Excellent interpersonal and communication skills both written and verbal
Capable of working with own initiative with an innovative and challenge seeking attitude to problem solving
Ability to adapt to unpredictable work pattern due to interruptions and changing activities
Excellent IT skills including familiarity with spreadsheets, power point and databases.
Attention to detail
Ability to follow procedures and meet deadlines

EXPERIENCE

Essential criteria

Excellent IT experience including familiarity with spreadsheets, power point and databases
Experience of servicing committees
Experience of electronic portfolios

Desirable criteria

Experience of using electronic portfolios/student administrative system

QUALIFICATIONS

Essential criteria

Good standard of education to GCSE level and educated to NVQ level 4 or equivalent experience / qualification
Evidence of on-going continual professional development

Desirable criteria

Recognised IT qualification

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.