Job summary
- Main area
- VAT
- Grade
- QFOB 403 to QFOB 450
- Contract
- Permanent: Part time
- Hours
- Part time - 22.5 hours per week (Tuesday to Thursday)
- Job ref
- 297-QEF-7469085
- Employer
- QE Facilities
- Employer type
- NHS
- Site
- Spire House
- Town
- Washington
- Salary
- £35,019 to £41,212 Pro Rata
- Closing
- 26/09/2025 23:59
Employer heading
VAT Consultant
QFOB 403 to QFOB 450
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment or education references covering 3 years. If you have gaps you will be required to provide character references. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment or education references covering 3 years. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
Job overview
To support the VAT Team in obtaining data from clients and to prepare it prior to project reviews being completed. Once the reviews are complete, undertake work to resolve any technical queries with suppliers and clients and record the results to maintain audit trails. Prepare VAT reports for clients from the templates provided. Resolve and respond to VAT helpline queries. Assist with marketing and business development opportunities.
Main duties of the job
- Discuss and agree the scope of VAT compliance projects with managers
- Agree plans for each client to request and obtain data
- Prepare data for project reviews
- Consult with project managers on the status of projects
- Help gather supporting evidence for VAT claims
- Contact clients and suppliers to resolve VAT queries
- Produce VAT reports
- Complete NHS VAT Compliance services
- Complete NHS VAT Advisory services
- Support project managers with technical helpline queries to research and draft responses
- Develop technical knowledge by reading relevant NHS VAT legislation and HMRC updates
- Raise client invoices and record on the business schedule
- Consult with clients regarding outstanding debts and agree expected payment dates
- Update the status of scheduled and completed projects on the client project schedule
- Manage and administer the client files and folders on the network
- Develop client relationships and acquire an understanding of the client’s business
- Assist the team with its business development objectives to undertake research to identify targets
- Provide the VAT team with marketing support e.g. arrange sponsorship for NHS conferences
- Contact target clients and maintain schedules detailing the outcomes
- Schedule target client meetings and attend with project managers where appropriate
- Research and identify when target client VAT contracts are due to end and go out to tender
- Produce Engagement letters and quotations using templates provided
Working for our organisation
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).
In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.
Detailed job description and main responsibilities
Contracted-out Services
· Carry out reviews of Revenue Expenditure
· Request client data quarterly – Revenue Expenditure
· Ensure the data received is in the correct format
· Create the appropriate folders on the network, and file the data
· Prepare the data to be ready for review
· Once the reviewed data is returned, input into a report template
· Action any client or supplier queries
· Request any copy invoices required
· Carry out research on supplies and services to resolve queries
Capital Expenditure
· Carry out reviews of Capital Expenditure
· Request client data – Cost breakdowns, drawings and payment records
· Create the appropriate folders on the network, and file the data
· Input data into a capital review template
· Ensure the values balance once entered
· Action any client or supplier queries
Income Reviews
· Carry out Income reviews
· Request client data annually
· Ensure the data received is in the correct format
· Create the appropriate folders on the network, and file the data
· Prepare the data to be ready for review
· Action any client or supplier queries
Business Activity / Partial Exemption
· Carry out Business Activity and Partial Exemption reviews
· Request client data annually
· Ensure the data received is in the correct format
· Create the appropriate folders on the network, and file the data
· Prepare the data to be ready for review
· Action any client queries
Helpline Queries Support
· Carry out research for helpline queries
· Drafting written responses for discussion
Debtors
· Raise invoices each month
· Update the Business Schedule to record invoices raised
· Chase outstanding debts each month and obtain expected payment dates
· Help resolve any client queries to enable payment of debts
Marketing
· Assist with all aspects of overseeing the production of marketing materials
· Co-ordinate the timely production of marketing materials for conferences and events
· Co-ordinate sponsorship of conferences and events
· Ensure sponsorships are paid on time and accommodation is booked for the events
Business Development
· Try to secure appointments with target client decision makers
· Send VAT updates to clients and target clients
· Produce proposals for target clients utilising existing templates
· Assist in the completion of tender documents
Person specification
Essential
Essential criteria
- Completed Contracted-out Services reviews
Essential
Essential criteria
- Use of Microsoft Excel spreadsheets
- Work to set timescales and deadlines
- Use of Section 41 (3) COS Refund Scheme
- GCSE Maths & English
Desirable criteria
- Understanding of Value Added Tax
- Understanding of creating audit trails
- Have worked in a client facing role
- Have liaised with PBG HMRC officers
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Michael Yiatrou
- Job title
- National Head of VAT Services
- Email address
- [email protected]
- Telephone number
- 07917 232059
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