Job summary
- Main area
- Clinical Diagnostic
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 32.5 hours per week
- Job ref
- 218-AC-B4-8108937
- Employer
- University Hospitals Coventry and Warwickshire NHS Trust
- Employer type
- NHS
- Site
- University Hospitals Coventry and Warwickshire
- Town
- Coventry
- Salary
- £28,392 - £31,157 pro rata per annum
- Salary period
- Yearly
- Closing
- 19/07/2026 23:59
Employer heading
Interventional Radiology Medical Secretary
NHS AfC: Band 4
Job overview
An exciting opportunity has arisen for a dedicated and experienced Medical Secretary to join the Department of Interventional Radiology at the University Hospital Coventry & Warwickshire NHS Trust.
The successful candidate will provide a specialised, comprehensive, and confidential patient centred clinical administration and secretarial service to the Interventional Radiology Consultants and their teams in accordance with Departmental, Trust policies and procedures and National standards. To act as a source of advice and guidance regarding the specialism and act in a coordination role to facilitate complex procedures.
To work closely with the Interventional Radiology Consultants and clinical teams to provide a safe and effective management of referrals, clinical correspondence, outpatient clinics and all associated medical secretarial duties and acting as a first point of contact for consultants, colleagues and patients.
Ideally the candidate should have strong secretarial skills, be proficient in the use of Microsoft Word, Excel, Outlook, Diary Management and have excellent organisational, communication and typing skills.
Please be advised that sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
To ensure provision of a comprehensive, high quality and efficient administrative and secretarial service to the Interventional Radiology Consultants and their team.
To manage own day-to-day workload, ensuring that priorities including the 18 week pathway are identified and dealt with and that problems are resolved as quickly as possible.
Working for our organisation
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Detailed job description and main responsibilities
- To work as part of a team ensuring that adequate arrangements for cover are in place for own planned absence and there is full participation in cover for colleagues during planned absence, sickness or workload pressures.
- To work alone and manage own workload.
- Prioritise and allocate work resulting from opening and actioning of mail and electronic sources.
- To act as a point of contact and coordination for specialist procedures liaising with other clinical teams as required.
- To support departmental meetings by booking facilities, creating agendas, minute taking and action planning.
- Undertake supervision of the junior admin team as required.
- To act as point of contact in dealing with complex telephone calls and enquiries promptly and efficiently, referring on as necessary.
- To manage consultant diaries, arrange meetings and appointments as required by the Consultants ensuring these are entered in the diary and any necessary adjustments are made to clinical commitments.
- To process consultant annual leave and study leave requests in accordance with agreed policy, ensuring this is recorded correctly and clinical commitments are cancelled.
- To assist in the coordination of projects throughout the planning, implementation and dissemination phase.
- Assist with governance tasks and in the complaints resolution procedure as appropriate.
- To develop and promote good working practice, ensuring standard protocols are in place.
- To ensure staff have an adequate supply of office/secretarial stock and non-stock items by ordering through admin manager in good time.
- Liaise with internal departments and external organisations.
- Undertake other duties as required in line with the post.
For further details of the role please see the attached job description.
Person specification
Qualifications
Essential criteria
- • High standard of general education including GCSE in English & Maths or equivalent. • Evidence of ongoing self-development. • Typing qualification or significant experience
Desirable criteria
- • ECDL or equivalent.
Experience
Essential criteria
- • Experience in the role as a Medical Secretary/PA or comparable experience in other background • Experience of minute taking & diary management. • Ability to multi-task effectively.
Desirable criteria
- • Experience of working in a high-pressure environment. • NHS experience
Knowledge
Essential criteria
- • Advanced keyboard skills and thorough working knowledge of MS Office 365 (Teams, Outlook, Word, Excel & PowerPoint).
Desirable criteria
- • Awareness of current issues within the NHS • Knowledge of NHS systems
Skills
Essential criteria
- • Demonstrate good communication skills with the ability to engage effectively in dialogue with individuals at all levels. • Demonstrate decision making and problem-solving skills. • Completer/finisher and outcome focused with the ability to set targets and get things done. • Ability to work independently and exercise a degree of judgement.
Desirable criteria
- • Evidence of continuing professional development within existing role and the ability and willingness to undertake further study in line with service needs.
Commitment to Trust Values and Behaviours
Essential criteria
- • Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) • Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Jayne Pears
- Job title
- Interventional Radiology Admin Lead
- Email address
- [email protected]
- Telephone number
- 02476967161
List jobs with University Hospitals Coventry and Warwickshire NHS Trust in Administrative Services or all sectors