Detailed job description and main responsibilities

• Responisble for the management of the Community Property Services on behalf of UHCW including the line management to Admin staff.
• Responsible for the liaison and lease negotiations for new property agreements as both tenant and landlord and all commercial related property matters.
• Responsible for the renewals, rates valuations and all associated property matters with NHS Landlords, Private Landlords including PFI/LIFT, Local Authorities and other private and public bodies
• Responsible for verifying all property related data and updating the Trust property database. 
• Devise, implement and manage the Property Asset Management Plan.
• Act as Head Tenant / Tenant Representative function to include:-
  a.    Managing contractor performance
  b.    Managing key relationships
  c.    Contract administration 
  d.    Driving performance improvements and efficiencies.
• Attend all building user group meetings with landlords and ensure service provision is as per the terms of the lease. Ensuring that the maintenance regime is being followed from both an adhoc Planned Preventative Maintenance point of view.
• Take the lead on the search for and setting up new accommodation requirements from feasibility to occupation. This will involve liaising with Trust staff, Lawyers, Land Agents etc.
• To work with all landlords to develop, maintain, implement, monitor and report on property condition, functional suitability, quality and space utilisation.
• Ensure policies and procedures that are necessary to maintain the property management services meet the required standards, are in place and regularly reviewed.
• Ensure that systems are in place so that risk assessments of all the Trusts and designated premises are carried out in accordance with Trust policies.   
• To develop, maintain and periodically review leases / contracts for each property, ensuring they accurately reflect the services and associated costs.
• Responsble for the annual submission and management of the Trusts Premises Assurance Model.
• Work with all landlords on associated strategies and future plans to improve the function of properties.
• Carry out regular site visits to ensure staff occupying the facilities are working safely and in appropriately maintained facilities, raising any issues with the landlord.
• Provide expert, specialist knowledge and advice on areas of property within your management control and respond to national and local directives as appropriate.
• Develop close working relationships with Department Managers to ensure a seamless operational Property Management Service is delivered.
• Be a member of the Trust’s Agile Working Group to assist with management of space throughout the Trust.
• Use of MICAD and CAFM software.
• Key member of the ICB / LEF disposals group to harness a system wide utilisation of public estate
• Lead compliance audits and surveys (Third Party Occupancy).
• The role will require a high level of interpersonal and communication skills in managing complex, sensitive and often contentious information. This may result in difficult conversations.
• Analytical ability and an ability to assimilate and integrate different schools of thought and complex issues, which involve interpreting and comparing different options.
• Monitor / report on budget spend for community properties.

For further details of the role please see the attached job description.