Job summary
- Main area
- Human Resources
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 218-AC-B4-8174273
- Employer
- University Hospitals Coventry and Warwickshire NHS Trust
- Employer type
- NHS
- Site
- University Hospitals Coventry and Warwickshire
- Town
- Coventry
- Salary
- £28,392 - £31,157 per annum
- Salary period
- Yearly
- Closing
- 05/08/2026 23:59
Employer heading
Resourcing Officer
NHS AfC: Band 4
Job overview
The Resourcing Department are looking for an enthusiastic Resourcing Officer to join the team
To assist in the provision of a quality, customer-focused, end to end recruitment administration service to meet the needs of allocated Speciality Groups, Departments and to support in the intake of candidates in accordance with Department and Trust guidelines, policies or procedures. The post-holder will co-ordinate and support, under the supervision of the Resourcing Officers the administration of assessment centres and recruitment.
Please be advised sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
Working closely with the Resourcing Management team and Recruitment Managers the post holder will ensure the provision of a comprehensive, professional, high quality and cost effective recruitment service.
The post holder will lead the administration of processes and procedures, ensuring robust auditing processes are in place to achieve compliance with and adherence to employment legislation, guidance and best practice.
Working for our organisation
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Detailed job description and main responsibilities
- Over-see the provision of an end to end recruitment administration service to allocated Specialty Groups for all non-medical recruitment, from initial advertisement, short- listing and interview processing, completion of pre-employment checks, preparation of contracts of employment, to completion and administration of new starter processes.
- Maintain ESR, Trac and NHS Jobs systems with all information connected to recruitment processes, such as short-listed candidates, and ensure all recruitment is completed in line with Trust Policy and Procedure and relevant Employment Legislation.
- Proactively work with recruiting managers to ensure a timely and customer-focussed recruitment administration service is provided at all times, providing specialist advice and guidance on recruitment processes in place within the Trust.
- Ensure the effective prioritisation and completion of recruitment work within the allocated Specialty Groups in accordance with deadlines and agreed standards, including delegation and monitoring the completion of recruitment administration work undertaken by Resourcing Assistants.
- Investigate and resolve queries and complaints received from recruiting managers and applicants within allocated Divisions, ensuring action to prevent any reoccurrence, escalating to Resourcing Team Leader and/or Resourcing Manager when required.
- Oversee international recruitment supporting the Resourcing Team Leader & Trust Leads for international recruitment in proactively working with Trust managers to ensure a timely and customer-focussed recruitment administration service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.
For further details of the role please see the attached job description.
Person specification
Qualifications
Essential criteria
- • NVQ3 in Administration or Certificate of Personnel Practise or equivalent
Experience
Essential criteria
- • Working in a recruitment environment, providing an end to end recruitment administration service • Communicating and dealing with members of the public • Managing own workloads • Experience of supervising other members of staff
Desirable criteria
- • Experience of working in a public sector organisation and/or healthcare environment
Knowledge
Essential criteria
- • Comprehensive knowledge of Microsoft Office, including Word (to produce letters and reports) and Excel (to produce spreadsheets) • Knowledge of using a HRIS (Human Resources Information System) • Up-to-date knowledge of employment law and implications for recruitment and selection processes.
Desirable criteria
- • Knowledge of NHS Jobs and Electronic Staff Record
Skills
Essential criteria
- • Ability to work on own initiative • Ability to meet deadlines • Data collection and analysis skills • Excellent level of verbal and written communication • Excellent organisation skills, with ability prioritise and manage own workload • Ability to resolve issues quickly and effectively
Commitment to Trust Values and Behaviours
Essential criteria
- • Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) • Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Mandip Kaur
- Job title
- Resourcing Team Leader
- Email address
- [email protected]
- Telephone number
- 02476969192
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