Job overview

Payroll Expenses Assistant

Permanent

37.5 hours, Monday – Friday

Location: Coventry

We are looking for an enthusiastic Expenses Assistant, to help with the administration of the Trust Benefits schemes, Lease cars, Car parking and Expense claims within a busy Payroll Department ensuring the delivery of a high quality service to our work force and external organisations.

You will support the Expenses Officer and Payroll Management ensuring all processes within the department are adhered to in a timely and accurate manner.

You will work closely with Payroll, Human Resources, Fleet Solutions and ISS

You will need to have strong communication skills along with the ability to learn complex regulations.

This is an interesting role and we are looking for a conscientious team player who will ensure our high standards and positive reputation.

Please be advised interviews are proposed for week commencing 12th January 2026.

Please note this vacancy is not eligible for sponsorship.

Main duties of the job

The post holder works with the Expenses Officer and is responsible for the provision, administration and checking of the Trusts travel, course, relocation and subsistence expense claims in an accurate and timely manner. The post holder manages all administration and maintenance as system admin for the Trusts expense system.  They assist in all aspects of the Trusts lease and salary sacrifice Car schemes, maintenance of staff car parking deductions and also administrate new and cessation of car passes. As well as the administration of other Trust Benefit Schemes.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Working for our organisation

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence^® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.