Job overview

We have an exciting full time opportunity within the Women’s & Children’s Division at UHCW for an experienced Senior Rota Coordinator and Administrator. We are looking for someone with a strong track record of delivering high quality administrative support and proven experience in medical staffing rota management and MS software packages.

You will bring a flexible approach, strong attention to detail, and the confidence to work collaboratively across a busy clinical environment. Working closely with clinicians, the Divisional Management Team, Finance and Medical Staffing, you will play a key role in ensuring that all forms of leave, rota activity and agency/locum usage are accurately managed, compliant and cost‑effective.

Women’s & Children’s at UHCW is a dynamic and fast paced division, and no two days are the same. The successful candidate will be able to work well under pressure while maintaining a calm, professional and approachable manner. Strong communication and interpersonal skills are essential, enabling you to build effective working relationships with clinical teams and colleagues across the division.

Previous experience as a Rota Coordinator or in a similar NHS role is highly desirable, and experience using rota systems would be an advantage.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

• To oversee the production and maintenance of junior doctor on call rotas for Women and Children’s throughout the Trust, ensuring that they are compliant with EWTD and New Deal regulations and that they are equitable for all staff.
• To oversee the design, production and monitoring of new medical rota templates, when required, ensuring compliance with EWTD, New Deal regulations and bandings.
• To oversee an annual review of all medical rotas to ensure continued compliance with EWTD and New Deal regulations.
• To oversee the production and maintenance of Consultant on call rotas for Women and Children’s.
• To ensure that on call rotas are amended in a timely fashion to reflect leave, swaps, sickness absence or any other reasons requiring amendment of on call rotas
• To ensure that any gaps in on call rotas are identified and ensure that such gaps are reported to Temporary Staffing Services in a timely manner to maximise the chances of obtaining appropriate cover.

Working for our organisation

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.