Job summary
- Main area
- Pharmacy Procurement
- Grade
- P
- Contract
- Permanent
- Hours
- Full time - 40 hours per week
- Job ref
- 203-SWFTCS197
- Employer
- SWFT Clinical Services Ltd
- Employer type
- NHS
- Site
- OPD Pharmacy, Warwick Hospital
- Town
- Warwick
- Salary
- £26,835 per annum
- Salary period
- Yearly
- Closing
- 05/01/2026 23:59
Employer heading
Pharmacy Procurement Assistant
P
Job overview
We are seeking a proactive full time Procurement Assistant to join our fast-paced Outpatient Pharmacy team. The position requires a strong sense of attention to detail and ability to concentrate on tasks for extended periods. The role is focused on procurement tasks that contribute towards delivery of our hospital outpatient pharmacy service.
Main duties of the job
Exciting opportunity for procurement assistant to join a fast paced and dynamic team at the Outpatient Pharmacy, Warwick Hospital. A procurement assistant plays a key role in their ability to be able to source and procure necessary medications to meet patient needs whilst optimising costs and supply chain management. Ensuring efficient and high-quality customer experience is maintained to strive to deliver a safe, effective and caring service for patients and other service users.
Working for our organisation
SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick, Stratford upon Avon, George Eliot, University Hospital of Coventry and Warwickshire and St Cross (Rugby) hospitals; estates and facilities management at Warwick, Stratford upon Avon and Ellen Badger hospitals, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.
Subject to the Company and individual’s performance, an annual discretionary bonus will be awarded.
There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.
A benefits package is available to the appointed candidate upon successful completion of the six month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.
There is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or they need extra support with their mental well-being.
Detailed job description and main responsibilities
Undertakes the day-to-day work of the Pharmacy, which will include releasing orders, receiving & checking off stock.
Works alongside procurement lead to chase missing orders, ‘to-follows’, owing items and monitor stock shortages.
Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings as required
Offers suggestions to improve the way we work utilising best practices.
Being made accountable for certain aspects of the role at the request of the line Manager.
Maintains excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic so enabling the best possible service and care to patients
Ensures confidentiality of commercial and clinical information, which may relate to customers, staff, Company policies, prices, business information; and takes account of requirements of the General Data Protection Regulations, and Freedom of Information legislation
Manages their own personal training and development
Any other relevant duties and training requirements at the request of the line Manager.
Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation
Communications and Working Relationships:
Engender a customer first culture across the organisation ensuring high standards of professional customer service are delivered at all times within the pharmacy.
To provide a liaison service between users and suppliers to fulfil the customer need.
To effectively communicate and resolve queries, discrepancies and out of stock medicines.
To help train new members of the pharmacy team in the stock management processes and procedures.
Person specification
Qualifications
Essential criteria
- GCSE at C grade or above in Maths and English
Experience
Desirable criteria
- Previous procurement experience
- Previous outpatient pharmacy experience
- Previous hospital pharmacy experience
- Medical consumables product knowledge
- Knowledge of Pharmacy ordering and stock Management systems incl. JAC
- Supply chain knowledge
Skills
Desirable criteria
- Proficient use of Microsoft Office packages (Outlook, Word, Excel etc.).
- Accurate data entry skills.
Personal Qualities
Essential criteria
- Able to work well in a team
- Ability to work calmly and competently under pressure and achieve deadlines, escalating issues as required.
- Patient focused
- Confident and articulate
- Self-motivated and able to prioritise work to achieve deadlines without compromising quality.
- Able to communicate well with internal and external colleagues.
Other
Essential criteria
- Requirement to lift and handle boxes of varying shapes, sizes and weights during the process of stock reads and put – away
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Bethany Taylor
- Job title
- Pharmacy Admin Support
- Email address
- [email protected]
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