Job vacancy: Cancer Pathway Tracker, South Warwickshire University NHS Foundation Trust, Warwick

Job summary

Main area: Cancer Services
Grade: Band 3
Contract: 12 months (Fixed term for 12 months)
Hours: Full time - 37.5 hours per week
Job ref: 203-EL1209

Employer: South Warwickshire University NHS Foundation Trust
Employer type: NHS
Site: Warwick Hospital
Town: Warwick
Salary: £25,760 - £27,476 per annum
Salary period: Yearly
Closing: 05/08/2026 23:59

Cancer Pathway Tracker

Band 3

South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.

We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 6000 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.

The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.

Our values can be summed up in one sentence. We are ‘Trusted to provide inclusive, safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Disclosure and Barring Service (DBS) Checks

Many of the roles we advertise have a requirement for a DBS check to be carried out. If you are successful for a role and it requires a DBS check the Trust will carry out the initial check and subscription to the DBS Update Service, however successful candidates will be expected to cover the associated costs . Details of this will be sent to successful candidates in their offer letter.

Probationary Period

All new staff to the Trust will be subject to a standard 3 month probationary period, the details of which will duly follow in your contract of employment.

Equality, Diversity, and Inclusion

South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society. We define diversity as valuing everyone as an individual – we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.

As part of our commitment to Equality, Diversity and Inclusion we encourage all applicants to complete a short survey. This can be accessed via the link below:

https://forms.office.com/e/ahWY3eAGM2

We appreciate you completing the survey.

Agile and Flexible Working

All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.

The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.

Staff Benefits

The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.

Car Parking

The Trust currently have limited availability of car parking spaces, as such are operating a waiting list for new starters joining the organisation.

To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).

Visa Sponsorship

The Trust will only consider sponsoring staff for certain roles, however this will be considered on a case by case basis in line with current legislation. As an employer we are unable to offer sponsorship to all roles in particular we cannot offer sponsorship for roles below Band 5.

Detailed job description and main responsibilities

Main Duties & Responsibilities

To monitor patient journey against 28/31 and 62 day cancer waiting time targets ensuring that each patient pathway is monitored against agreed pathways and in accordance with the Trusts Escalation Policy
Maintain robust data collection systems ensuring that clinical and non- clinical information, covering all aspects of the patient’s cancer journey is collected in a timely fashion and entered onto the cancer database and site specific tracking tools as applicable. This will, as a minimum, meet the requirements for the Minimum Data Set (MDS) and monitoring of cancer waiting times
Co-ordinate and record patient treatment appointments, communicating them to relevant staff and patients
Monitoring and amending data input to ensure accuracy and produce regular reports on the performance of the department in meeting waiting times
To liaise with diagnostic departments and clinical specialty staff across the Trust regarding patient appointment and care plans to ensure compliance with all agreed timescales to ensure cancer waiting time targets are met and that all appointments are in accordance with the Trust Escalation Policy
To work closely with MDT Co-ordinators to clarify queries and ensure that parts of the patients journey are clearly identified, recorded and monitored
To highlight potential breaches to targets as appropriate and identify appointments to be brought forward
Ensure that all information is correctly recorded on Somerset for all patients referred from another Hospital, to enable the Trust to monitor against all existing targets and patient pathways
Liaise closely with referring Hospitals to ensure that all relevant information is available to enable discussion at MDT (radiology images etc)
To ensure that all data is accurately recorded on Somerset to ensure that patients are fully discussed at MDT, to include investigation reports and pathology reports
To record any amendments to the patient journey on SCR database
To participate in the weekly cancer PTL performance meetings and follow up any agreed actions
To provide cover for Cancer services colleagues and to include the co-ordination of site-specific MDT meetings during periods of annual leave and sickness absence

Communications and Working Relationships:

Maintain close communication with the Cancer Patient Pathway Facilitators & MDT Co-ordinators; updating them on a regular basis on work progress and alerting them of any problems that may result in a delay in the patient’s treatment.

Liaise with all relevant departments; administrative, clerical, medical and nursing to ensure outpatient and inpatient appointments are booked in a timely manner. Support the Cancer Patient Pathway Facilitators to send and receive tertiary referrals and investigation / treatments results for patients from other Provider organisations in line with the local agreements and national targets.

Ensure effective communication with nursing staff, medical teams and other co-ordinators to ensure the organisation and coordination of timely management of all patients on a cancer pathway.

Communicate with medical, clerical and management potentially sensitive and contentious information in the progression of the patients’ pathway.
Feedback any comments or suggestions received from service users to all members of the multi-disciplinary team and help facilitate any changes made to improve the patient pathway.

Person specification

Qualifications

Essential criteria

Good standard of general education (4 GCSEs or equivalent), including Maths and English language
Knowledge of patient administration and other related systems, acquired through training experience to NVQ3 or equivalent level
Knowledge of Microsoft Software

Desirable criteria

Knowledge of Hospital Systems

Experience

Essential criteria

Possess high level of accuracy and attention to detail
Excellent IT skills to update and maintain information systems
Excellent organisational skills to manage own workload
Awareness of Data Protection act and patient confidentiality

Desirable criteria

Experience of patient pathway coordination
Previous NHS experience

Skills

Essential criteria

Ability to motivate self
Able to work unsupervised
Able to work to deadlines & prioritise
Have the confidence to liaise with all levels of staff across the Trust

Personal Qualities

Essential criteria

Good interpersonal skills
Well presented and approachable
Committed team player
Understand the limits of own responsibility, referring to senior colleagues appropriately
Patient centred approach

Other Job Requirements

Essential criteria

Prepared to be flexible with working hours
Willingness to undertake cross site working at Stratford and Warwick Hospital

Desirable criteria

Car driver with full driving license

IMPORTANT INFORMATION

Sometimes we get a lot of applications for our roles. On those occasions we might close the job early. If you don’t want to miss out we recommend submitting your application as early as possible.

The Trust use an Applicant Management System called TRAC which helps us manage the recruitment process. All communications regarding your application will come via TRAC (even if you applied via NHS Jobs).

Please check your TRAC account regularly and ensure your email is set up to accept messages so they don't go into your junk/spam folder.

We aim to shortlist all vacancies within 2 days of the vacancy closing, we will get back to all candidates ASAP.

Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.

South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.

All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it’s a great way to help our patients, visitors and staff stay healthy.

The Trust is part of a ‘Foundation Group’ through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.