Job summary
- Main area
- Administration
- Grade
- NHS AFC: Band 4
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 354-AC-21210
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- East Brighton Community Mental Health Centre
- Town
- Brighton
- Salary
- £27,485 - £30,162 pro rata
- Salary period
- Yearly
- Closing
- 27/11/2025 23:59
Employer heading
SEDS Administration Co-ordinator
NHS AFC: Band 4
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that AI is becoming part of daily life and you may choose to use it to help prepare your application. We welcome innovation but ask that anything you submit reflects your own abilities, experience and voice. AI can support how you describe your skills and experience, but it should never replace your own words as we want to get to know you.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
An opportunity has arisen for a motivated individual to provide administrative co-ordinator to the SEDS based in Brighton. SEDS is an expanding team delivering care and support to adults in the community with eating disorders across Sussex.
As Admin Co-ordinator, the post holder will work as part of a dynamic team and will act as the first point of contact for service users and staff. They will be primarily responsible for co-ordinating and overseeing the Waiting List Management system within SEDS, which is a core function of the service. They must be able to demonstrate excellent communication skills when dealing with vulnerable individuals.
Main duties of the job
The post holder will provide general administration for the team when required. The main duties of this post will be providing operational support to the management of our assessment and treatment waiting lists, by overseeing the assessment bookings and administrative tasks that go alongside this, updating the treatment waiting list, data collection and intelligence, agenda preparation and minuting of weekly waiting list and allocation meetings.
The successful candidate will also need to work closely with the admin team leader who will oversee their workload and the wider staff team. The role will require proven organisational skills and the ability to work under pressure to tight deadlines. The post holder will be working as part of a team but also expected to work independently to manage and prioritise own workload. Excellent communication, administration and IT skills are essential for this role, along with high levels of motivation, enthusiasm and a ‘can do’ attitude.
Working for our organisation
We are a large NHS Mental Health Trust and we are looking for people to help us to provide high quality services for patients, carers and the local communities we serve.
We are a committed team of individuals, like-minded in our devotion to the mental health of our Service community.
We are committed to developing a team that is fully representative of the communities that we serve, and especially welcome applications from individuals with protected characteristics that are currently under-represented in our workforce. We welcome applications from those with lived experience or supporting a family member or friend or in voluntary or paid work in a community, clinical, voluntary sector or clinical-academic setting.
We want patients and staff to recommend our organisation as a place where they would be happy for their friends and family to be treated. You can help us do this by bringing your skills, experience and commitment to Sussex Partnership.
Detailed job description and main responsibilities
- Oversee the day to day management of the assessment and treatment waiting lists within SEDS.
- Inbox management, liaising with patients and professionals both internal and external.
- Providing admin support at the dedicated waiting list management and allocation meetings.
- To maintain and prepare agendas and minute where appropriate.
- Contacting patients to arrange initial assessments.
- Responsible for waiting list diary management.
- To maintain and update relevant spreadsheets and ensure accuracy of data.
- To compile appropriate reports and audits.
- To work closely with other administrators to co-ordinate workload and delegation of responsibilities.
- To carry out any other duties in line with the grade and scope of the post, working as part of the team and to cover as necessary for annual leave and sickness.
Please refer to attached generic job description for main responsibilities and requirements of the role (please be advised actual responsibilities may differ)
Person specification
Qualifications
Essential criteria
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential criteria
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Laura Sams
- Job title
- SEDS Admin Team Lead
- Email address
- [email protected]
- Telephone number
- 0300 304 0090
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