Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Job share
- Flexible working
- Compressed hours
- Job ref
- 354-LD-20345-3
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- East Brighton community Mental Health Centre
- Town
- Brighton
- Salary
- £28,392 - £31,157 pro rata for part time
- Salary period
- Yearly
- Closing
- 22/10/2026 23:59
Employer heading
Team Administration Co-ordinator
NHS AfC: Band 4
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
Team Administration Co-ordinator – Band 4 (34.87 hours per week)
TCAT Service, Base negotiable
Permanent contract
An opportunity has arisen for a highly motivated and resilient band 4 administration co-ordinator, to provide a comprehensive and efficient administration service for our Transforming Care Autism Team which sits under Neurodevelopmental Services.
We are a multidisciplinary team working with autistic adults and young people aged 14 upwards who are on the Learning Disability and Autism Program (LDA) The team is focused on avoiding admissions to hospitals as well as supporting appropriate discharges to community provision. The team works closely with commissioners to keep a focus on achieving outcomes.
The team works with individuals, their families, carers, other SPFT teams and agencies across Sussex. The successful candidate will ideally have a passion for improving the lives of this client group.
Main duties of the job
As a Team Administration Co-ordinator, you should be able to work autonomously and have strong organisational and communication skills, be able to work closely and collaboratively with clinicians and managers. Responsible for managing queries and referrals in preparation for triage, attending meetings, preparing agendas and taking accurate minutes and maintaining records, managing diaries, ordering equipment, supporting new starters with administrative tasks during their inductions and providing ad hoc service information to the service manager on request.
Working for our organisation
Successful candidates will have demonstrable experience within this field and have an interest in developing a career within mental health services.
In return for your skills and experience we can offer you continued training and development, variety and a rewarding challenge, and the opportunity to work within a friendly and supportive team. For further information contact Donna Ramble 0782 535 6936.
Detailed job description and main responsibilities
As a Team Administration Co-ordinator, you should be able to work autonomously and have strong organisational and communication skills, be able to work closely and collaboratively with clinicians and managers. Responsible for managing queries and referrals in preparation for triage, attending meetings, preparing agendas and taking accurate minutes and maintaining records, managing diaries, ordering equipment, supporting new starters with administrative tasks during their inductions and providing ad hoc service information to the service manager on request.
Please also see uploaded job description for more detailed role responsibilities
Person specification
Qualifications
Essential criteria
- NVQ3/ RSA 3 or equivalent experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential criteria
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Donna Ramble
- Job title
- Clinical Service Manager
- Email address
- [email protected]
- Telephone number
- 07825356936
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