Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 354-AB-21029
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Mill View Hospital and East Brighton CMHC Brighton General Hospital
- Town
- Brighton and Hove
- Salary
- £24,937 - £26,598 pa / pro rata for part time
- Salary period
- Yearly
- Closing
- 29/01/2026 23:59
Employer heading
Team Administrator
NHS AfC: Band 3
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that AI is becoming part of daily life and you may choose to use it to help prepare your application. We welcome innovation but ask that anything you submit reflects your own abilities, experience and voice. AI can support how you describe your skills and experience, but it should never replace your own words as we want to get to know you.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
Are you looking for a varied, fast-paced role?
Does a role in the NHS, supporting crucial mental health services motivate you?
We are recruiting Team Administrators to join our Neighbourhood Mental Health Teams to work as a part of a multi-disciplinary team providing full secretarial services.
This role sits within the Neighbourhood Mental Health Teams across Brighton and Hove. You will be joining the team at an exciting time of development and expansion as we adapt and enhance our ways of working to meet the growing needs of the Trust.
This is a varied role with lots of progression available to the right person. You will be joining a team of administration colleagues who are committed to delivering an effective administration service.
Neighbourhood Mental Health Teams are a vital part of Sussex Partnership NHS Foundation Trust and we are looking to recruit to a number of Band 3 Team Administrator posts .
Central Neighbourhood Mental Health Team 1 x full time post based at Mill View Hospital, Hove
West Mental Health Neighbourhood Team 1 x 0.8 (30 hours) post based at Mill View Hospital, Hove
Specialist Older Adults Team 1 x 0.4 (15 hours) post Thursday and Friday based at Mill View Hospital
East Mental Health Neighbourhood Team 1 x full time post based at East Brighton Community Mental Health Centre, Brighton General Hospital
East Mental Health Neighbourhood Team 1 x 0.8 (30 hours) post based at East Brighton Community Mental Health Centre, Brighton General Hospital
Main duties of the job
Working closely with Clinicians, key areas of focus in this role will be:
Providing a comprehensive, high quality secretarial service
- Organising client appointments, updating calendars, booking interpreters as required
- Booking in initial assessments
- Minute taking
- Dealing sensitively with people, both on the telephone and in person, taking accurate messages and relaying them to the appropriate people and/or taking follow up action as required using appropriate initiative
- As well as undertaking other general administration duties
You will need to use your strong people skills, attention to detail and motivation to constantly improve the way we work.
Working for our organisation
The Neighbourhood Mental Health Service provides a Monday to Friday, 9am-5pm service for people experiencing mental health difficulties in the community in partnership with a wide range of health services.
Sussex Partnership provides mental health and learning disability care for all age groups across Sussex .
We encourage flexible working. We know that a positive work/ life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/ finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.
We’d love you to join our Trust, rated ‘good’ overall and ‘outstanding’ for caring by the CQC. Our staff agree, in our recent staff survey 82% told us that they recognise that care for patients is our top priority.
Other key survey results:
· 70% highlighting flexible working as a key point for satisfaction at work
· 79% reporting feeling able to make suggestions to improve the work in their team
· 77% identifying opportunities to show initiative in their roles
Full training will be provided on our new patient information system
Buddy appointed on joining the team as a support
Monthly supervision
Yearly appraisals
Opportunities to undertake additional training courses organised by the Trust
Pension Scheme
Offers and Discounts available through the Blue Light Card
Detailed job description and main responsibilities
ESSENTIAL REQUIREMENTS
In order to be a successful Team Administrator in our team you will require:
- An understanding of office management systems (Microsoft Suite)
- Administrative experience
- Strong time management skills
- Knowledge of general admin procedures
- Ability to multitask
- Problem-solving skills
- Strong attention to detail
- Professional and friendly demeanour
See attached Job Description and Person Specification for full details.
Please apply using the link in this advert, or for more information explore the attachments or contact:
Person specification
Qualifications
Essential criteria
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential criteria
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jackie Harris
- Job title
- Business Administration Manager
- Email address
- [email protected]
- Telephone number
- 0300 304 0079
- Additional information
alternative contact:
Lindsey Jones
Operational Support Manager
email: [email protected]
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