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Job summary

Main area
procurement
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
276-6083880-KV
Employer
Queen Victoria Hospital NHS Foundation Trust
Employer type
NHS
Site
Queen Victoria Foundation NHS Trust
Town
East Grinstead
Salary
£22,816 - £24,336 Per annum
Salary period
Yearly
Closing
05/05/2024 23:59

Employer heading

Queen Victoria Hospital NHS Foundation Trust logo

Supplies & Materials Management Assistant

NHS AfC: Band 3

Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest.

In addition to receiving tertiary referrals from across the South East of England, we have a network  of ‘spoke’ sites at district general hospitals enabling our consultants to offer their expertise with routine treatments and consultations as close to close to patients’ homes as is possible. With the recent addition of video led ‘virtual’ consultations we also enable patients who have some distance to travel to avoid the additional stress and worry of a long journey.

Working at QVH combines the excitement, challenge and career opportunities of many larger organisations with the satisfaction of delivering excellent patient care that really does re-build our patients’ lives. 

We also offer attractive benefits such as 

  • tailored personal development to support career aspirations, including accredited clinical and management development programmes
  • flexible working arrangements for a work-life balance that suits you and your needs
  • a dedicated reward programme, offering a range of national and local discounts, cashback and tax relief schemes

_________________________________________________________________________________

Sustainability

At Queen Victoria Hospital we want to be the first Net Zero Hospital in England, and to achieve that wants every member of staff to be a green champion.  The way in which the Trust works has a significant impact on the organisation’s carbon footprint and that of our patients. From the heat, light and power supplies within the hospital to avoiding unnecessary patient journeys, the Trust is empowering all staff to create a sustainable health and care environment for future generations. The Trust expects all staff to reuse and recycle more, to use energy and water efficiently, to walk or cycle to work if you can, and to have a focus on sustainability in the workplace. 

You can view our Green Plan here: Green Plan - Queen Victoria Hospital (qvh.nhs.uk)

Job overview

To assist in the provision of an effective and professional supplies service that delivers on-going cost efficiencies and benefits to the Trust. To provide an efficient and reliable receipt and distribution facility for the Trust. To provide a materials management and replenishment service to all wards and departments throughout the Trust.

 

Materials management is a well-developed, cost-effective system of ordering, receipt and storage of goods. It involves the application of automatic data capture (ADC) using bar code technology via hand held scanners. This process will, if managed effectively, determine and manage stock levels for each product and match as accurately as possible its actual usage between deliveries.

Main duties of the job

  1. Identifying the best product mix and establishing standardisation where possible
  2. Providing realistic stock levels linked to actual usage and matching service delivery to actual need
  3. Reduction of ordering costs and errors
  4. Release of nursing time back to ward
  5. Consolidated invoicing and subsequent reduction of order and payment processing
  6. Saving on requisition costs, reducing obsolescence and simplifying stock valuation for the Trust.

Working for our organisation

Rated GOOD overall with outstanding care by the CQC.  A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneo plastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise. Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services. Patients consistently rate QVH amongst the top hospitals in the country for quality of care. 

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Detailed job description and main responsibilities

To assist in the provision of an effective and professional supplies service that delivers on-going cost efficiencies and benefits to the Trust. To provide an efficient and reliable receipt and distribution facility for the Trust. To provide a materials management and replenishment service to all wards and departments throughout the Trust.

 

Materials management is a well-developed, cost-effective system of ordering, receipt and storage of goods. It involves the application of automatic data capture (ADC) using bar code technology via hand held scanners. This process will, if managed effectively, determine and manage stock levels for each product and match as accurately as possible its actual usage between deliveries.

 

Materials management offers many benefits:

  1. Identifying the best product mix and establishing standardisation where possible
  2. Providing realistic stock levels linked to actual usage and matching service delivery to actual need
  3. Reduction of ordering costs and errors
  4. Release of nursing time back to ward
  5. Consolidated invoicing and subsequent reduction of order and payment processing
  6. Saving on requisition costs, reducing obsolescence and simplifying stock valuation for the Trust.

Person specification

Qualifications

Essential criteria
  • • NVQ Level 3/ Chartered Institute of Purchasing & Supply (CIPS) foundation stage or equivalent experience

Experience

Essential criteria
  • • Previous stores/procurement experience gained in a hospital or
  • • Work in a customer focused environment.
Desirable criteria
  • • Previous NHS experience

Knowledge

Essential criteria
  • • Good understanding of receipt and distribution processes.
  • • Knowledge of materials management theory and implementation
  • • Knowledge of manual handling techniques

Skills

Essential criteria
  • • Good standard of literacy and numeracy
  • • Willingness to undertake work related training and development.
  • • Good computer skills
  • • To plan regular delivery schedules.
  • • Able to plan regular review meetings.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyAge positiveDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodDisability confident employerStep into healthArmed Forces Covenant Bronze Award

Documents to download

Apply online now

Further details / informal visits contact

Name
Malcolm Dorman
Job title
clinical procurement Manager
Email address
[email protected]
Telephone number
01342 306 630
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