Skip to main content
Please wait, loading

Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
354-CS-21704
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Aldrington Centre
Town
Hove
Salary
£24,625 - £25,674 per annum
Salary period
Yearly
Closing
03/07/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Team Secretary

NHS AfC: Band 3

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

Do you have experience of working in a fast paced secretarial/administrative role?

Are you able to demonstrate excellent communication and interpersonal skills?

Are you looking for an administrative role just a 5 minute walk away from the beach?

If so, our Band 3 Team Secretary role maybe be just right for you. 

We are looking for a full time Team Secretary to join the CAMHS Team at the Aldrington Centre, Hove. 

The successful candidate will be providing excellent administration and secretarial support to our team of mental health professionals. We are looking for an enthusiastic individual with a flexible and creative approach to your work with a background in secretarial or administrative support.  The ability to foster positive working relationships and being a strong team player is essential. 

Main duties of the job

The role will provide excellent secretarial support to the team, including but not limited to: 

  • Handling all aspects of correspondence, including typing and formatting clinical notes
  • Responding to telephone enquires
  • Managing the diaries of the team and prioritising competing needs
  • Data input
  • Processing of new referrals 
  • Liaising with service users and families to arrange appointments 
  • Reception support 

Good communication skills are essential together with the ability to deal sensitively with people who may be distressed at times. 

Working for our organisation

We know that a positive work/life balance bring about huge health related benefits, which has a positive impact on the care we provide. As a mental health Trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our rewards packages reflect the immensely important work they do. 

Detailed job description and main responsibilities

In order to be a successful Team Secretary in our team, you will have: 

  • A relevant NVQ Level 3 Qualification/RSA 3 of equivalent
  • Experience in a secretarial role or relevant administration experience
  • Experience of producing documents to a high standard of presentation with good accuracy 
  • Experience using Microsoft Office including Outlook, Word and Excel
  • Experience of working within a physical or mental health care setting

It would also be advantageous if you are familiar with the use of Carenotes. 

This full time position has a busy and varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and using initiative.

See attached Job Description and Person Specification for full details.

Person specification

Qualifications

Essential criteria
  • NVQ 3 or equivalent
  • RSA 3 or equivalent experience and evidence of further practical experience or equivalent
  • Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential criteria
  • Proven experience of a range of secretarial procedures
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of working as part of a team

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Connie Malone
Job title
Administration Coordinator
Email address
[email protected]
Telephone number
03003040061
Apply online nowAlert me to similar vacancies