Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday 09:00 - 17:00)
- Job ref
- 354-AN-20881
- Employer
- Sussex Partnership NHS FoundationTrust
- Employer type
- NHS
- Site
- Swandean
- Town
- Worthing
- Salary
- £31,049 - £37,796 PA
- Salary period
- Yearly
- Closing
- 02/10/2025 23:59
Employer heading
Admin Team Lead
NHS AfC: Band 5
Come and join us
We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.
If you like the sound of that, then come and join our team.
Job overview
Are you an inspiring leader? Someone who thrives in a challenging environment? An exciting opportunity has arisen for an experienced administrator to join the Forget me not unit as our Admin Team Leader.
You will provide a vital and dynamic Team Leader role and will manage and develop a responsive administration service having responsibility for the day-to-day management of the team including annual appraisals, annual leave, sickness management and adherence to the Trust HR policies and procedures.
The successful candidate will be enthusiastic about the challenges of a busy working and constantly changing environment, with the ability to remain calm under pressure and to achieve strict deadlines. You will be a highly motivated individual, with the ability to motivate and influence others, suggest and implement ideas to improve team performance and efficiency and will have excellent communication skills.
Main duties of the job
We are looking for someone who will provide leadership to 2 admin staff across the Forget me not Unit - dementia assessment unit, 3 10 bedded wards
You will need to be able to demonstrate strong administration and IT skills and be solution focused. You will also be assisting with site management, promoting the smooth running of the building and liaising with the estates team.
The main duties include:
- Supervising day-to-day operations of the administrative department
- Provide cover & support as and when necessary; have an understanding of each aspect of the office function
- Hiring, training, and evaluating employees, taking corrective action when necessary.
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Promoting data quality processes and a right first time approach
- To motivate colleagues and champion service improvement for the division
- Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
- Ensure the teams are working to KPI's and achieving targets for supervision and mandatory learning.
- Any other duties as advised by the line manager
Working for our organisation
Sussex Partnership NHS Foundation Trust has teaching status and is developing into one of the country’s leading teaching mental health trusts. Working here offers continued training and development, plus all the benefits of living in Sussex.
Sussex is a beautiful county with good transport links, vibrant communities, rural areas and access to the Coast and the South Downs. There are lots of land and water sports, a thriving and diverse arts community, environmentally-orientated groups and great food.
We can offer a supportive and flexible working environment and access to training opportunities to assist you to realise your potential and achieve a greater degree of job satisfaction.
As a Trust employee you will enjoy the following:
- Excellent starting salary
- NHS Pension contributions
- 27 days holiday allowance plus bank holidays
- Flexible Working patterns
- Child care vouchers
- Excellent training and development opportunities
- NHS Discounts
- Employee Assistance Programme
- Opportunity to join the Admin Network and contribute for the growth of the profession in SPFT
The forget me unit - Swandean, in specific, also offers free parking.
Detailed job description and main responsibilities
The main duties include:
- Supervising day-to-day operations of the administrative department
- Provide cover & support as and when necessary; have an understanding of each aspect of the office function
- Hiring, training, and evaluating employees, taking corrective action when necessary.
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Promoting data quality processes and a right first time approach
- To motivate colleagues and champion service improvement for the division
- Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
- Ensure the teams are working to KPI's and achieving targets for supervision and mandatory learning.
- Any other duties as advised by the line manager
Person specification
Qualifications
Essential criteria
- Relevant degree level qualification or equivalent management/senior administrative experience or diploma level plus equivalent experience.
- Evidence of continuous personal and professional development
Desirable criteria
- Project management qualification for example PRINCE2 or equivalent experience
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Suesan Summers
- Job title
- Matron
- Email address
- [email protected]
- Telephone number
- 03003040644
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