Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (9am to 5pm)
- Job ref
- 354-AC-21174
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Chanctonbury
- Town
- Worthing
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 17/11/2025 23:59
Employer heading
Team Secretary
NHS AfC: Band 3
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that AI is becoming part of daily life and you may choose to use it to help prepare your application. We welcome innovation but ask that anything you submit reflects your own abilities, experience and voice. AI can support how you describe your skills and experience, but it should never replace your own words as we want to get to know you.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
An excellent opportunity has arisen within the Neighbourhood Mental Health Team across Adur, Arun and Worthing.
We are looking for a well-organised, efficient administrator to be an effective member of the team. The role includes audio typing of medical correspondence and other general administration tasks as well as occasional reception duties.
It is a busy role with a varied workload and therefore we are seeking an individual who is able to work independently and is enthusiastic, flexible and creative in their approach. Preferably you will have experience in a medical setting or have administration experience elsewhere. You will have RSA II or relevant experience that you can demonstrate in audio/copy typing, have good communication skills and be able to organise your workload and time effectively.
The successful candidate must be proficient in the use of Microsoft Office including Outlook, Word and Excel.
Main duties of the job
You will work as part of a multi-disciplinary team providing a full secretarial service including:
- Providing a comprehensive, high quality secretarial service to doctors and clinicians.
- Organising client appointments, updating calendars, booking interpreters as necessary.
- Dealing sensitively with people, both on the telephone and in person, taking accurate messages and relaying them to the appropriate people and/or taking follow up action as required using appropriate initiative.
- Providing reception cover for visitors at our team bases as required.
Working for our organisation
The Neighbourhood Mental Health Team provides a Monday to Friday, 9am to 5pm service for people experiencing mental health difficulties in the community in partnership with a wide range of health services.
The successful candidate will be joining a team of 15 administration colleagues who are committed to delivering an effective administration service.
Detailed job description and main responsibilities
You will be required to work to a very high standard of accuracy, have excellent secretarial and communication skills.
The role will involve:
- Typing clinical correspondence
- Diary Management
- Minute Taking
See main job description for full role and responsibilities.
Person specification
Qualifications
Essential criteria
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential criteria
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Helen Garrett
- Job title
- Admin Team Leader
- Email address
- [email protected]
- Telephone number
- 0300 304 0055
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