Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 354-CO-21775(EC)
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Portland House
- Town
- Worthing
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 23/11/2025 23:59
Employer heading
Junior Paralegal
NHS AfC: Band 4
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that AI is becoming part of daily life and you may choose to use it to help prepare your application. We welcome innovation but ask that anything you submit reflects your own abilities, experience and voice. AI can support how you describe your skills and experience, but it should never replace your own words as we want to get to know you.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
The Integrated Legal Team are a busy Team seeking a Junior Paralegal to assist with the delivery of the Legal Responsibilities within the Trust, including Inquest and Claims management , Mental Capacity Act, and Mental Health Act compliance work. To work closely with members of the Integrated Legal Team to assist with the day-to-day administrative processes involved in managing and progressing Inquests, Claims, and to support compliance with the Mental Capacity Act and Mental Health Act.
Main duties of the job
Compilation, bundling and redaction of records
Support with document management
Arranging meetings on behalf of Team Members
Witness tracking
Admin support across the Integrated Legal Team.
Acting professionally at all times on behalf of the Integrated Legal Team.
Respond to internal and external enquiries, either written, email, face to face or telephone using empathy and judgement and taking appropriate action including giving (or withholding) potentially complex and sensitive data as appropriate.
Maintaining confidentiality at all times and making file notes for legal purposes.
Work confidently with a variety of information management systems and computer software packages.
Send and receive sensitive information within and outside the Trust securely and without delay, using relevant protection and encryption systems.
To assist the Integrated Legal Team with a wide range of legal enquiries and reports, prioritising and escalating to the Claims and Legal Services Manager, as appropriate.
Liaise with the Health Records Department in relation to the availability of medical records.
To provide cover and support across the Integrated Legal Team
Support improvements and initiatives within the Integrated Legal Team.
Work within the procedural guidelines.
Ensure deadlines are met and take appropriate action to make sure that work is completed to given timescales.
Willingness and ability to learn new administrative processes and procedures appropriate to the job role.
Working for our organisation
The post is part of the wider Integrated Legal team, and will be a hybrid post, with opportunities to work both at Trust HQ and remotely.
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification for a more detailed overview of the role and responsibilities.
Person specification
Education
Essential criteria
- Good standard of secondary education; GCSE at Grade C or above including Maths and English (2)
Desirable criteria
- Legal related qualifications eg: legal diploma or degree
Knowledge/Experience
Essential criteria
- Ability to analyse complex data
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of working as part of a team
- Experience of maintaining office systems
- Dealing with difficult and sensitive information
- Strong interpersonal skills - able to communicate effectively with managers and external stakeholders.
- Organisational Skills
- Mental Effort
- Emotional Effort
Desirable criteria
- Experience of legal processes
- Experience of legal processes within the NHS or similar setting
- Understanding of medical and legal terminology
- Previous experience of data input
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Nadiah Jamaa
- Job title
- Claims & Legal Services Manager
- Email address
- [email protected]
- Telephone number
- 0300 304 2370
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