Job overview

We are seeking a highly organised, proactive individual to join the Office of the Chief Executive, providing professional administrative and business support at executive level.

You will support the Chief Executive, working closely with the Senior Business Manager and Executive Support Team. Using your initiative and judgement, you will manage competing priorities, coordinate executive business and build relationships across the Trust, maintaining accuracy, confidentiality and high customer service standards.

We are looking for an experienced Business Administrator with strong organisational, analytical and communication skills, able to work independently, exercise discretion and make decisions within delegated authority. Duties include complex diary management; coordinating meetings, agendas and papers; minute taking and action tracking; managing the shared mailbox; and ensuring correspondence and complaints are handled appropriately and on time. You will coordinate information, identify priorities and risks, and follow up commitments to support executive decision-making.

If you are adaptable, confident under pressure and committed to high-quality service, we would like to hear from you.

The role requires office attendance four days out of five, Monday to Friday, 09:00–17:00.

Please email one document containing your CV and supporting statement to [email protected]. Only applicants submitting both in one document will be considered for shortlisting.

Main duties of the job

You will provide comprehensive administrative support to the Chief Executive Officer and Senior Business Manager, ensuring the effective coordination of executive business.

The main duties will be:

• Acting as a central point of contact using the shared mailbox for correspondence and complaints, acknowledging and escalating urgent matters appropriately
• Complex diary management, prioritising commitments and facilitating delivery
• Meeting administration, including agendas, paper distribution, minute taking and action tracking
• Supporting Committees and deputising for the Senior Business Manager to the Chief Executive Officer when required
• Producing accurate documents and performance information to Trust standards and required deadlines
• Building effective relationships across the Trust to support executive priorities and performance management
• Financial administration, including raising requisitions using the Trust purchasing system
• Meeting and greeting visitors, providing a professional and welcoming environment

Working for our organisation

Sussex Partnership NHS Foundation Trust (SPFT) provides mental health, learning disabilities and neurodevelopmental services to people living in the South East of England. We are proud to provide care and services for children, young people, adults of working age and older at our Trust.

Thank you for showing an interest in joining us at SPFT. The role will offer you the opportunity to develop new skills, experience and understanding of the corporate services we deliver to drive innovation, improve patient outcomes and support the people we serve in our communities.  Our Trust Values are integral in driving quality improvement for our patients. 

We foster a supportive, warm and friendly atmosphere where staff welling is paramount. We support staff development and offer opportunities to work flexibly, with four on-site days per week being mandatory.