Job summary
- Main area
- Gynaecology
- Grade
- NHS AfC: Band 2
- Contract
- 6 months (Fixed Term contract)
- Hours
- Part time
- Flexible working
- Job ref
- 372-FSS2967-A
- Employer
- Calderdale and Huddersfield NHS Foundation Trust
- Employer type
- NHS
- Site
- Calderdale Royal Hospital
- Town
- Halifax
- Salary
- £24,465 per annum, pro rata
- Salary period
- Yearly
- Closing
- 23/01/2026 23:59
- Interview date
- 03/02/2026
Employer heading
Colposcopy Screening Programme Administrator
NHS AfC: Band 2
Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.
We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.
We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.
We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us.
Our Future Plans
The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/
Job overview
The post holder will provide medical secretarial support to the Colposcopy Department within the Women’s Division at the Calderdale and Huddersfield NHS Trust. The work requires the ability to work unsupervised and handle a variety of duties in a small but dedicated team.
Main duties of the job
Act as a secretarial focal point for the department liaising with consultants, wards, outpatients, appointments, GP, patients etc. Arrange outpatient appointments, investigations and other related items and to be aware of the colposcopy waiting times and to ensure appointments are booked within the appropriate timescale.
Liaise with patients and relatives via telephone in a compassionate and tactful manner. Resolve any queries they may have and ensure all messages left on the answer phone are dealt with promptly to ensure that all demographic details are accurately recorded.
Ability to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
Dealing with results and reports of investigation as necessary. Ensure that targets are met in regards to the prompt priorisitation of GP/Consultant direct referrals and fast track smears and to arrange procedures and investigations.
Monitor and arrange follow-up as necessary on a monthly basis, in accordance with the Cervical Screening Programme Protocol.
Typing clinical and non-clinical letters and reports for discharges, outpatients within allocated timescale for onward transmission to GP, other hospitals etc. using the systems provided.
Data collection and input of activity on EPR system. Being proficient in the extraction of information from systems such as PAS, ICE and MPT. Liaising with other medical specialties and departments as required.
Working for our organisation
We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients’ homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS – yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members – patients, staff and the local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.
Detailed job description and main responsibilities
• Dealing with the telephone calls, internal and external, from departments, wards, medical staff, GP’s, other hospitals etc. Ensure that all queries are attended to as soon as possible and conveying any messages to the appropriate personnel.
• Send out appointments and information to patients as and when necessary.
• Required to deal with confidential matters using discretion and sensitivity
• To deal with enquiries and take necessary action on behalf of and in the absence of work colleagues.
• To develop working relationships with personnel in other departments within the Trust.
Person specification
QUALIFICATIONS / TRAINING
Essential criteria
- GCSE English grade A* - D or equivalent, GCSE Mathematics A* - D or equivalent
- Motivation to develop the role and themselves
Desirable criteria
- ECDL or Microsoft package
- Customer focused training already undertaken
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential criteria
- Experience of working within a customer focused setting, office/admin environment
- Good organisational skills
- Experience using various administrative computer systems and good computer skills
- Able to work quickly and accurately
- To prioritise workload and deadlines
Desirable criteria
- Experience of working within an office-based NHS setting
- Knowledge of EPR/ERS
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential criteria
- Ability to demonstrate excellent communication skills
- Good oral, verbal and written communication skills
- Able to work on own and as part of a team
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Julie Carr
- Job title
- Patient Pathway Manager
- Email address
- [email protected]
- Telephone number
- 07491041941
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