Swydd wag: Personal Assistant to Corporate Nursing Division, Calderdale and Huddersfield NHS Foundation Trust, Huddersfield

Crynodeb o'r swydd

Prif leoliad

Administration and Clerical

Gradd

NHS AfC: Band 4

Contract

Parhaol

Oriau

Rhan-amser
Gweithio hyblyg

22.5 awr yr wythnos (up to 22.5 hours)

Cyfeirnod y swydd

372-CORP1811-B

Cyflogwr: Calderdale and Huddersfield NHS Foundation Trust
Math o gyflogwr: NHS
Gwefan: Trust Offices,
Tref: Huddersfield
Cyflog: £25,147 - £27,596 per annum, pro rata
Cyfnod cyflog: Yn flynyddol
Yn cau: 02/06/2024 23:59
Dyddiad y cyfweliad: 13/06/2024

Personal Assistant to Corporate Nursing Division

NHS AfC: Band 4

Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.

We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.

We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.

We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us. Find out more - Why Choose CHFT?

Our Future Plans

The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Effectively manage the electronic diaries of key personnel within the Corporate Nursing Division.
Set up appointments, meetings and organise venues/facilities as appropriate.
Prepare, collate, distribute agendas and book rooms where necessary.
Have good experience of producing formal minutes/notes of meetings and action logs.
Prioritise and be responsible for own workload, to ensure all deadlines for correspondence, and agenda items are met within the required timescales.
To be able to work on own initiative with a proactive approach and make decisions within written guidelines, sometimes without reference to others.
Have good experience of Microsoft Office applications including MS Outlook, Teams, Excel, and PowerPoint.
Ensure there are effective administrative systems and procedures in operation, maximising the use of technology to ensure efficiency.
Ensure that high standards of data quality are maintained.
Provide professional telephone services within Trust Headquarters Corporate Office on both sites.
Prioritise communications ensuring urgent matters are addressed by appropriate colleagues in a timely manner whilst taking responsibility for dealing with these personally in a professional manner.
Arrange transport, hotel reservations and functions as and when required.
Establish and maintain effective communication networks at all levels, both internally and with external partner agencie
Maintain high personal standards of work with attention to detail and always observing strict confidentiality.
Assist with Directorate recruitment process using the Trust recruitment application TRAC.
Assist with recording data on the Electronic Staff Record system.
Provide an administrative and secretarial service to the Chief Nurse/Deputy Chief Nurse in the absence of their PA.
To be based cross site in Trust Headquarters at HRI and CRH and be adaptable and flexible to work at various sites within the Trust subject to service needs.
To be able to work flexibly hours and agile.
Arrange and facilitate listening groups and any administration required.
Order stationary, office equipment and other ad-hoc orders as required through the
e-procurement system.
Utilise relevant knowledge and skills to support the Divisions goal
Performany other duties as deemed appropriate for the Division.
To provide loggist support to internal control and command procedures as required.
To actively promote and role model the Trust’s vision and values of one culture of care.
Use digital technology to promote efficient ways of working.

Manyleb y person

QUALIFICATIONS / TRAINING

Meini prawf hanfodol

GCSEs in Maths & English at grade A* - C or equivalent qualifications
Accurate keyboard skills to RSA 3 or equivalent or can demonstrate work to that level

Meini prawf dymunol

Evidence of ongoing personal/professional development
Qualification in Microsoft Excel or equivalent

KNOWLEDGE, EXPERIENCE & EXPERTISE

Meini prawf hanfodol

PA experience in a busy office environment including diary management
Advanced knowledge of Microsoft Office applications e.g. Word, Excel, Outlook, PowerPoint, MS Teams
Experience of organising and prioritising workloads for self
Ability to produce work to a high standard within set timescales
Previous experience of Agenda setting and servicing committees
Experience of taking and producing complex minutes of meetings
Well-developed organisational skills
Ability to work under pressure and to tight deadlines
Ability to work with minimal supervision
Committed to service needs

Meini prawf dymunol

Ability to deal with staff and patients/relatives/external bodies in a calm professional manner at all times
Flexible and adaptable
Experience of PA/secretarial work in a healthcare setting
Experience of Hospital electronic systems and databases
Experience of PAS/PASWEB/Datix

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Meini prawf hanfodol

Excellent written and verbal communication skills

Meini prawf dymunol

Builds and maintains sound relationships within teams and with colleagues in other areas

Our vision is to provide One Culture of Care for one another in order that we can provide compassionate care for the people who use our services. We are passionate about creating a workplace where we work together to get results, encouraging colleagues to have their say, in order to co create the change we want to see. We take pride in the diversity of our workforce that’s why we encourage applications from all. Reasonable adjustments will be made for disabled applicants.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £41.90, Standard £21.90 or Basic £21.90) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £13 cost per year. This is a condition of your employment.

CHFT is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

If you have any questions please contact [email protected] for assistance.