Job vacancy: Medicines Procurement, Stores and Distribution Team Service Manager, Calderdale and Huddersfield NHS Foundation Trust, Huddersfield

Job summary

Main area

Pharmacy

Grade

NHS AfC: Band 7

Contract

Permanent

Hours

Full time
Flexible working

37.5 hours per week (up to 37.5 hours per week)

Job ref

372-FSS3102

Employer: Calderdale and Huddersfield NHS Foundation Trust
Employer type: NHS
Site: Calderdale and Huddersfield NHS Trust
Town: Huddersfield
Salary: £49,387 - £56,515 per annum, pro rata
Salary period: Yearly
Closing: 18/06/2026 23:59
Interview date: 30/06/2026

Medicines Procurement, Stores and Distribution Team Service Manager

NHS AfC: Band 7

Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.

We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.

We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.

We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us.

Our Future Plans

The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/

Detailed job description and main responsibilities

· To deputise for the Deputy CD of pharmacy at procurement meeting as required, including representing the trust at regional level meeting.

· Ensure storage of medication within pharmacy meets required legislative and good practice standards

· Responsible for the cost-effective management of medicines stock within the main pharmacy store and pharmacy robot, ensuring stock holding is maintained at adequate levels and is monitored regularly.

· Responsible for the pharmacy stock medicines service provision, including regulatory aspects, inventory management and stock medicines delivered to all trust sites and external customers.

· Ensure all relevant SOPs for procurement, stores and distribution are in place, up to date and followed by staff. To monitor adherence to procedures ensuring all staff work to SOPs

· Responsible for oversight of workforce planning for all procurement and stores staffing requirements.

· To ensure stores and procurement staff are inducted and trained to required standards.

· To work collaboratively alongside Pharmacy Procurement Lead Pharmacy Technician, Deputy Clinical Director and Directorate Pharmacists in supporting support the management of and response to national medicines shortages and communicate with stakeholders.

· As Pharmacy lead for health and safety, ensure systems and processes are in place for COSSH, fire warden checks, security. Ensure health and safety action plans are reviewed, relevant and up to date.

· Ensuring month end/ stock valuation reports are updated /completed and all relevant stores and procurement data is available for Pharmacy Board meetings (including providing assurance that stock checks and expiry date checks have been completed)

· Ensuring timely liaison from stores team to procurement staff about urgently required medicines.

· Meet with suppliers, wholesalers and manufacturers to ensure a good working relationship, understanding of the future product issues

· Measure supplier performance through the use of KPIs

· Ensuring processes in place and staff trained to investigate stock discrepancies, adjusting stock levels and ensuring adequate stock levels.

· To oversee the documentation for off contract orders and ensure resulting financial claims are met.

· To liaise with the Finance Department on invoice queries

· Arrange and monitor safe systems for transportation of medicines leaving the department including cold chain.

· Support Deputy CD of pharmacy in delivery medicines sustainability/ green agenda

· Provide advice to wards and departments on the correct methods of storing medicines, in accordance with national, local and legislative requirements.

· To support ODS pharmacy contract manager with WoS ODS procurement / stock and pricing queries

Person specification

QUALIFICATIONS / TRAINING

Essential criteria

BTEC/NVQ Level 3 and underpinning knowledge in Pharmacy Services, or equivalent plus comprehensive understanding of medicines procurement, supply and legislation and practical experience and knowledge of medicines management. equivalent to postgrad or diploma level.
Registered Pharmacy Technician with the General Pharmaceutical Council
Certificate of accreditation as a checking technician

Desirable criteria

CIPS qualification or equivalent experience of pharmacy procurement/ or medicines governance.

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential criteria

Able to demonstrate leadership within Pharmacy
Relevant experience of procurement, distribution or governance.
Understanding of systems relevant to the practice of pharmacy in hospitals
Knowledge of relevant pharmacy standards, policies and legislation
Financial management skills
Audit and research skills
Knowledge of drug budgets and understanding of pharmacy expenditure reports
Application of Microsoft Office suite
Planning and organising skills
Able to affect and manage change

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential criteria

Highly developed interpersonal and communication skills
Ability to influence and negotiate with other healthcare professionals, including those external to the Trust
Able to apply sound professional judgement to complex issues and dilemmas
Ability to provide and receive complex, sensitive or contentious information, including situations where there may be communication difficulties and deal with distressing situations and complaints from service users and managers
Able to work on own initiative and timescales and as part of a team
Self-motivated, courageous and inspirational
Must be eligible to work in the UK
Ability to work in various locations throughout the network of services provided by CHFT

Our vision is to provide One Culture of Care for one another in order that we can provide compassionate care for the people who use our services. We are passionate about creating a workplace where we work together to get results, encouraging colleagues to have their say, in order to co create the change we want to see. We take pride in the diversity of our workforce that’s why we encourage applications from all. Reasonable adjustments will be made for disabled applicants.

We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It’s important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on the Check if you need a UK visa - GOV.UK website. We encourage all applicants to review these criteria carefully to understand their eligibility for sponsorship.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.

CHFT is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

If you have any questions please contact [email protected] for assistance.