Job summary
- Main area
- People Team
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (3 full days or hours split across 4 or 5 days)
- Job ref
- B0399-7187700
- Employer
- St Anne's Community Services
- Employer type
- Private Sector
- Site
- Unit 5, Fountain Court
- Town
- Leeds
- Salary
- £24,936 per annum, pro rata
- Closing
- 11/05/2025 23:59
Employer heading
People Assistant
Job overview
Do you want to be at the centre of the People function, supporting managers from across the business varied and interesting queries?
People Assistant
22.5 hours per week
Based in Morley
In 2025, we will be launching a new central People team that will provide a one stop advice centre for all our colleagues across the business. This will be the centre of customer service, support and guidance on all HR, Recruitment and Learning & Development matters.
This means no day will ever be the same!
Your role will be to work in partnership with colleagues, Managers and the wider People team to provide high quality comprehensive support across all aspects of the employee life cycle. To participate fully in the projects and activities of the People team. One minute you could be calling a candidate to offer them a new job, next you could be supporting a manager to run an essential report.
To be considered for the role, we are looking for someone who is experienced in using all Microsoft packages and can learn IT systems easily. This role will be working across a minimum of 3 online systems, so you need to be able to learn on the job and switch between functions.
This is an exciting time to join the team, don’t miss out on the opportunity to start your career in an established People function.
Main duties of the job
To work in partnership with colleagues, Managers and the wider People team to provide high quality comprehensive support across all aspects of the employee life cycle. To participate fully in the projects and activities of the People team.
Working for our organisation
St. Anne's wants to reward its employees for their hard work. Employee benefits include;
- Rising annual leave each year to a maximum of 33 days (including statutory holidays)
- 24 Hour Employee Assistance Programme
- Continuous opportunities for ongoing training and career development
- Cycle To Work scheme
- Refer A Friend recruitment initiative
- Flexible working opportunities (where applicable) upon successful completion of probation period
- Group Personal Pension Scheme
- Discounted income protection scheme
- Free car parking at most services
- Free life assurance cover
Detailed job description and main responsibilities
Stakeholder Engagement: As an ambassador for the people team, actively build positive and professional relationships across the business with all colleagues and managers.
Employee Relations: Assist with Employee Relations including resolving queries and addressing concerns including Terms and Conditions. Providing general HR advice and guidance to colleagues and managers. Escalating more complex queries as appropriate.
Challenging Moments: Work closely with the people team to pro-actively to deliver person centred guidance to managers in the full range of employee issues.
Life Events: Collating, drafting and maintaining appropriate documentation for employee processes and ensuring accurate maintained employee records.
Performance Management: Signposting managers and teams to the relevant support, maintaining and drafting appropriate documentation.
Data-Driven Insights: Maintain up to date data and conduct regular analysis to provide accurate MI data to the wider People team to support decision making.
Service Delivery: Deliver a consultancy style People service to business areas as required, ensuring service level agreements are met, systems are maintained and that the required standards of service and performance and continuous improvement are demonstrated at all times.
Recruitment: Provide administrative support for recruitment, onboarding and offboarding process. Analysing exit interviews and managing the provision of references.
L&D: Management of the mailbox to support co-ordination and scheduling of training sessions and workshops. Providing general L&D advice and guidance to colleagues and managers. Updating and Maintaining the LMS and Workforce Development Fund.
HR: To support the employee life cycle processes across HR such as: special leave, DBS, Nurse Pins, right to work, hours changes, increments, annual leave and probation.
Projects: To undertake ad-hoc project works across the People team and participate in working groups on specific topics as appropriate.
Person specification
Experience
Essential criteria
- Experience of Microsoft Office packages, including Word, Outlook, Excel and ability to use more advanced functions
Desirable criteria
- The experience to deliver the role, with or without qualifications, applying people policies and processes in a large, complex organisation.
Experience
Essential criteria
- A background in People Administrative processes or an ability to transfer previous administrative experience
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lorren Matyna
- Job title
- Recruitment Team Leader
- Email address
- [email protected]
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