Job overview

The Executive Personal Assistant role is a key part of the Trust Headquarters and is responsible for the provision of an efficient and effective administrative service to the Executive Directors .   An opportunity has arisen for an Executive Personal Assistant to principally support the Executive Director of Transformation Planning & Improvement and Executive Director of Corporate Affairs, but with the flexibility to work for other executive directors. 

The successful candidate will have previous secretarial experience, experience of servicing meetings, be able to demonstrate an ability to work well as part of a team and remain calm when working under pressure.

Essential key skills for the role include a high speed accurate typing with relevant qualifications and experience, a pro-active nature and the ability to demonstrate sound organisational and interpersonal skills with good attention to detail.

Main duties of the job

Specific role requirements include:

• Provide Executive Personal Assistant support to the Director[s] on a daily basis, which will include organising and maintaining complex diaries, email inbox management, composing letters/responding to emails, prioritisation of work, producing basic reports, managing checklists and databases, creating Powerpoint presentations or basic Excel spreadsheets, photocopying, researching and filing information.
• Provide secretarial support for key meetings as directed by the Director[s] including timely preparation and circulation of agendas and supporting documentation, arranging venues and equipment, attending meetings and producing accurate minutes which record key decisions and actions.
• Use excellent customer service skills to be the first point of contact (ie receiving visitors and telephone calls) for the Director[s].
• Liaise confidently with staff and colleagues and a range of internal and external stakeholders.

Working for our organisation

We are always looking for enterprising and innovative approaches to the way we provide our services. We are a national centre for telemedicine and introduced telehealth to the UK offender healthcare sector and also provide the service to patients in their care homes. Community matters to us and we are supported by 400 dedicated volunteers and have strong links with Bradford University, Craven College and Leeds City College to ensure we inspire the workforce of the future.

We want to attract staff who embrace our ‘Right Care’ behaviours of compassion, a commitment to quality of care and working together for patients – we want to make these part of our DNA.