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Job summary

Main area
Academy
Grade
Band 4
Contract
Fixed term: 12 months (Maternity leave cover - Wednesday - Friday, 20 hours)
Hours
Part time - 20 hours per week (Wednesday - Friday)
Job ref
249- 7847779
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Academy, Great Western Hospital
Town
Swindon
Salary
£28,392 - £31,157 per annum pro rata
Salary period
Yearly
Closing
04/05/2026 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Senior GP Education Administrator

Band 4

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Fixed Term Contract -  12 months maternity cover

Part Time -  20 hours per week

To provide administrative support to the GP Associate Postgraduate Dean (AD), GP Training Programme Directors (TPD), GP Tutor and GP Training Programme Manager.  This involves supervising, overseeing and co-ordinating the administrative requirements associated with delivering the GP Training Programme, post graduate medical education plus post CCT GP and Practice Nurse education and continuing professional development (CPD) through the Swindon GP Education Trust.  As part of the full Academy administration team, assist in the day to day operational running of the Academy including reception cover when needed.

Main duties of the job

To understand and oversee the administration of GP Medical Education delivered by the Academy and across primary care, including receiving complex and confidential information and dealing sensitively and appropriately to this information.
Support the GP Training Programme Manager to deliver the GP Training Programme and all GP Post Graduate Medical, post CCT and PN education. Using analysis of relevant data to produce reports for NHSEWTE, School of Primary Care (SoPC), Swindon GP Education Trust (SET) and, on behalf of SET, the Charity Commission and liaising closely with the same.
To work within relevant policies and procedures and, where appropriate, to suggest changes and improvements to practices and protocols within the Medical and GP Education Department.
Evaluation of mandatory teaching programmes for GP trainee doctors, CPD for post CCT GPs and Practice Nurses through liaison with the relevant leads and GP Training Programme Manager.
With the relevant TPD and the GP Training Programme Manager, responsibility for the planning and coordination of the training placements for GP trainees across their three years of training. This includes working and liasing with NHSEWTE SoPC and the Medical Staffing Departments of the lead employer, Gloucester NHSFT, and Great Western NHSFT.

Working for our organisation

We are proud to be part of BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.

We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.

Detailed job description and main responsibilities

On behalf of the AD and GP Training Programme Manager, have the knowledge and responsibility for the planning, coordination and maintaining of data required for the full mandatory reapproval processes for GP Educational Supervisors, Clinical Supervisors and Out of Hours Supervisors and administer the GP TPD appraisal process for the AD.
Work with and oversee GP administration colleagues in the delivery, administration, evaluation and quality of trainee teaching, GP medical education and CPD courses and be responsible for the day to day supervision of the GP education administrators including the Swindon GP Education Trust Administrator.
Responsible for keeping up to date financial records regarding invoicing, collecting and banking of SET membership, course payments and cost analysis. Within strict deadlines, prepare annual accounts on behalf of SET for submission to an independent accountant, SET Executive Committee and Trustees and the formal end of year returns to the Charity Commission.

Person specification

Qualifications

Essential criteria
  • Good level of education. 4 GCSEs or equivalent including English language
  • Diploma Level qualification in a relevant subject or equivalent knowledge and experience

Experience

Essential criteria
  • Good knowledge of Microsoft Word, Excel, Powerpoint & Outlook
  • Relevant experience of administrative or PA/Secretarial post
  • Experience of working in a busy environment
  • Experience of team working
Desirable criteria
  • Supervisory experience
  • Experience of working with Doctors in Training

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Michala King
Job title
GP Education Programme Manager
Email address
[email protected]
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