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Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week (Full and Part-time opportunities)
Job ref
249-7863033
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Breast Centre - Great Western Hospital
Town
Swindon
Salary
£25,760 - £27,476 per annum, pro rata
Salary period
Yearly
Closing
07/04/2026 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Breast Screening Coordinator

Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Full and Part-time opportunities

We are looking to recruit professional, efficient and confidential Coordinators to provide an administrative service to the Wiltshire Breast Screening Programme and the Breast Centre Outpatient Service as part of the multi-disciplinary team. 

Accurate inputting of screening and symptomatic information into the dedicated systems is of paramount importance.  Following National Health Service guidelines and unit policies to ensure the right patient pathway is adhered to for clients attending for imaging.

Following National Health Service Breast Screening Programme (NHSBSP) and Quality Assurance (QA) guidelines, together with local unit policies, ensure the right results are sent to women attending for mammography.

Main duties of the job

1.    Accurate interpretation of information to the NHSBSP computer system whilst following ‘Right Result’ policies and procedures.  Ensure all ladies receive the right result within the designated timescales.  This requires frequent prolonged periods of concentration, sitting at a PC for a substantial proportion of time.

2.    Arranging and rearranging appointments on a variety of clinics and software systems including appointments for clients with disabilities, recalled to assessment following screening, known cancer patients and those referred by GPs.  Ensuring final results letters are sent out in a timely manner by means of the NBSS system. Assisting with the specification of batches.

3.    Preparation and management of assessment clinics to meet NHSBSP deadlines.  This includes contacting ladies being recalled to an assessment clinic.  Due to the sensitive nature of these calls particular reassurance skills are required.  To prepare and attend twice weekly Multi disciplinary team meetings to obtain data for breast referral patients and to ensure pathology reporting forms are completed accurately by pathologists.

 

Working for our organisation

We are proud to be part of BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.

We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.

Detailed job description and main responsibilities

4.    Preparation and management of symptomatic and outpatient clinics using the Choose and Book system, Medway and ICE software systems. Liaising with various disciplines and departments in order to achieve an efficient running of the Breast Centre service and ensure cancer targets are met. Input clinical reports onto the hospital system.  Co-ordinate appointments for patients coming in for pre-op procedures.  A high standard of medical terminology and the ability to deal with complex phraseology is required over prolonged periods of concentration.

5.   To facilitate the running of follow up care for known cancer patients with strong family history. Liaise with ladies and other departments to ensure MRI is offered where appropriate and making sure right result is obtained in a timely manner.

6.   Monthly audit of departmental work instructions and procedures checking they correspond accordingly and reporting any discrepancies to the Programme Manager. This may involve visiting mobile unit sites in the community.

Please see the attached job description for full information

Person specification

Qualifications

Essential criteria
  • BTEC or NVQ level 3 or equivalent knowledge training or experience in a similar role
  • ECDL or equivalent IT skills qualification or working towards
  • GCSE Maths and English
Desirable criteria
  • Knowledge of the National breast screening programme computer system

Experience

Essential criteria
  • Knowledge and understanding of the Breast Screening programme
  • Experience of working with distressed or anxious patients
  • Evidence of significant administrative experience within a customer focused environment

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Nicole Miller
Job title
Programme Manager
Email address
[email protected]
Telephone number
01793 605455
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