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Job summary

Main area
Breast
Grade
NHS AfC: Band 3
Contract
Permanent: Full time
Hours
Full time - 37.5 hours per week
Job ref
249-7562048
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Great Western Hospital
Town
Swindon
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
08/12/2025 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Medical Secretary

NHS AfC: Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Full time post - 37.5 hours per week

We are seeking Medical Secretaries to provide a comprehensive secretarial service to the consultants and clinical team for the Breast Department including dealing with enquiries, correspondence and typing clinic letters.
You will support the Breast Team in all administrative functions to ensure the smooth day to day running of the team.

 

Main duties of the job

  • Act as the main contact point for your consultants and other clinical staff related to your specialist clinical area, fielding enquiries in a professional and efficient manner.
  • Type (audio/copy) clinics letters, medico-legal letters, and general reports and memos for consultants and junior medical staff. Ensuring work is of the highest quality in terms of presentation and layout and dispatch is within agreed timescales.
  • Open, sort and action post on a daily basis.

 

Working for our organisation

 

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

 

 

Detailed job description and main responsibilities

  • Retrieve, log and return case notes/medical records, keeping these in accordance with Trust policy (Case note tracking and Filing in Case notes)
  • File correspondence, investigatory reports and maintain paper and electronic filing system in the office.
  • Respond and/or action enquiries (face to face/telephone/email/written) from staff, patients and third parties in a professional and pro-active manner, including liaising with police, solicitors, and social services.

Please see the attached job description for full information

Person specification

Qualifications

Essential criteria
  • RSA Typing or equivalent keyboard skills
  • RSA Audio Typing or equivalent
  • GCSE level C or above in English and Maths
Desirable criteria
  • Medical Terminology

Experience

Essential criteria
  • 1 years or more experience of working as a secretary and/or in a clerical environment
  • Demonstrable experience of working with Microsoft Office and databases
  • Referral triaging and booking processes
Desirable criteria
  • Hospital patient system such as Medway
  • Knowledge of Cancer pathways

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: Goldhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Sarah Preater
Job title
Performance and Ops Manager
Email address
[email protected]
Telephone number
01793 607229
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