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Job summary

Main area
Education
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
249-8247857
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
GWH
Town
Swindon
Salary
£25,760 - £27,476 per annum pro rata
Salary period
Yearly
Closing
25/10/2026 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Postgraduate Medical Education Administrator

NHS AfC: Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Part time - 30 hours per week

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role. We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.

We are looking for a Medical Education Administrator to provide a comprehensive administrative and operational support for the Foundation Programme and wider Postgraduate Medical Education Service.  

The successful candidate will have a NVQ in Business Administration or equivalent training and experience. Experience of working within the NHS is desirable.

 

Main duties of the job

  • Act as a key point of contact within the Postgraduate Medical Education (PGME) team for Resident Doctors and relevant internal and external stakeholders, providing advice, guidance, and support to resolve queries and ensure a positive training experience
  • Support the Deputy Medical Education Manager (DMEM) and wider PGME team in the planning, coordination, and delivery of Foundation Year 1 (F1) Induction, F1 Shadowing Week, Out of Sync, and other induction programmes. Liaise with Recruitment, Human Resources, Workforce Intelligence, NHS England, and other relevant departments to obtain and maintain trainee data and ensure the smooth delivery of induction activities.

 

Working for our organisation

We are proud to be part of BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.

We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.

Detailed job description and main responsibilities

  • Manage and maintain the Foundation Programme e-Portfolio (Horus) by enrolling Foundation trainees, assigning Educational and Clinical Supervisors, monitoring trainee progression, and identifying concerns relating to portfolio completion, curriculum requirements, or system issues. Escalate concerns to the Foundation Programme Director (FPD) and MEM as appropriate.
  • Monitor and review NHS England guidance and updates relating to the Foundation Programme and support the implementation of any required changes to local processes and procedures.
  • Coordinate and support Foundation Regional Teaching Days and Clinical Skills training events, including arranging venue bookings, catering, IT and audiovisual requirements, processing invoice requests, and providing event support to ensure successful delivery

Please see the attached job description for full information

Person specification

Education

Essential criteria
  • NVQ Level 3 in Business Administration or equivalent training and experience
  • Good general education to GCSE standard-4 GCSE’s grade 4-9/ A*-D
Desirable criteria
  • Customer service or related training
  • Excel/IT skills

Experience

Essential criteria
  • Experience of and/or ability to work in a team or independently.
  • Ability and/or experience in coordinating meetings/events/conferences.
  • Demonstrate a flexible and adaptable approach to workload management.
Desirable criteria
  • Experience of working within the NHS

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Nichola Kennedy
Job title
Deputy PGME Manager
Email address
[email protected]
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