Skip to main content
Please wait, loading

Job summary

Main area
Medical Secretary
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week
Job ref
249-7675658
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Great Western Hospital
Town
Swindon
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
15/01/2026 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Medical Secretary

NHS AfC: Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

**Previous applicants need not apply**

We are seeking a Medical Secretary to join the Women's and Children's Administrative team. To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children’s Administration.

 

Main duties of the job

To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children’s Administration.

To facilitate the smooth running of the department and the service by acting as the main point of communication with patients and their families, GP’s and other health care staff.

Working for our organisation

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

Detailed job description and main responsibilities

Working as part of a team providing a full secretarial service. This will include the following: 

Prioritise workload according to service requirements and urgency; working on own initiative and referring to the appropriate manager as required. 
Using Microsoft Office IT packages and databases to provide efficient, high quality admin services including audiotyping.
Type correspondence relating to other areas of the Consultants’ work. 
 Complete administrative tasks and typing relating to Oncology, including organising  appointments following MDT  Ensure each patient who has an episode of care in the Department has all the relevant details relating to his/her care – correspondence, diagnostic investigation reports etc. –documented and filed appropriately in the notes, as soon as is practicable, upon receipt/despatch.
Arrange appointments as necessary. 

Person specification

Qualifications

Essential criteria
  • 4 x GCSE’s at Grade 5 and above, including English Language (or equivalent)
  • Basic IT qualification
  • Demonstrable working knowledge of Microsoft packages (esp. Word)
Desirable criteria
  • Evidence of further learning and development

Experience

Essential criteria
  • Experience of working within an office environment
  • Ability to prioritise workload
  • Ability to work effectively independently and as a team
  • Ability to work flexibly and manage a large workload in a challenging environment
Desirable criteria
  • Knowledge of medical terminology
  • Experience working in an NHS setting
  • Knowledge of safeguarding processes
  • Experience of audio typing

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: Goldhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Jennifer Yeates
Job title
Operational Support Manager
Email address
[email protected]
Telephone number
01793 604944
Additional information

Poonam Naginlal

Performance and Operations Manager

[email protected]

01793 646252

Apply online nowAlert me to similar vacancies