Job summary
- Main area
- Medical Secretary
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 249-7675658
- Employer
- Great Western Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Great Western Hospital
- Town
- Swindon
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 15/01/2026 23:59
Employer heading
Medical Secretary
NHS AfC: Band 3
Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.
Job overview
**Previous applicants need not apply**
We are seeking a Medical Secretary to join the Women's and Children's Administrative team. To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children’s Administration.
Main duties of the job
To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children’s Administration.
To facilitate the smooth running of the department and the service by acting as the main point of communication with patients and their families, GP’s and other health care staff.
Working for our organisation
Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
Detailed job description and main responsibilities
Working as part of a team providing a full secretarial service. This will include the following:
Prioritise workload according to service requirements and urgency; working on own initiative and referring to the appropriate manager as required.
Using Microsoft Office IT packages and databases to provide efficient, high quality admin services including audiotyping.
Type correspondence relating to other areas of the Consultants’ work.
Complete administrative tasks and typing relating to Oncology, including organising appointments following MDT Ensure each patient who has an episode of care in the Department has all the relevant details relating to his/her care – correspondence, diagnostic investigation reports etc. –documented and filed appropriately in the notes, as soon as is practicable, upon receipt/despatch.
Arrange appointments as necessary.
Person specification
Qualifications
Essential criteria
- 4 x GCSE’s at Grade 5 and above, including English Language (or equivalent)
- Basic IT qualification
- Demonstrable working knowledge of Microsoft packages (esp. Word)
Desirable criteria
- Evidence of further learning and development
Experience
Essential criteria
- Experience of working within an office environment
- Ability to prioritise workload
- Ability to work effectively independently and as a team
- Ability to work flexibly and manage a large workload in a challenging environment
Desirable criteria
- Knowledge of medical terminology
- Experience working in an NHS setting
- Knowledge of safeguarding processes
- Experience of audio typing
Documents to download
Further details / informal visits contact
- Name
- Jennifer Yeates
- Job title
- Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 01793 604944
- Additional information
Poonam Naginlal
Performance and Operations Manager
01793 646252
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