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Job summary

Main area
Children and Young People
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday - Friday)
Job ref
050-AC748-1025
Employer
Betsi Cadwaladr University Health Board
Employer type
NHS
Site
Wrexham Maelor Hospital
Town
Wrexham
Salary
£25,313 - £26,999 per annum
Salary period
Yearly
Closing
27/10/2025 23:59

Employer heading

Betsi Cadwaladr University Health Board logo

Childrens Booking Office Administrator

Band 3

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB)  North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh.  Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

 

 

Job overview

An exciting opportunity has arisen within the Booking Office in Children’s Services East. 

We are looking to recruit an enthusiastic, motivated person, who will provide accurate and effective administrative support, for Children and Young People in the East area. 

The candidate will ideally have a thorough knowledge and understanding of the services provided by the Childrens services and have a clear understanding of waiting list principles, or have previous knowledge and experience using WPAS for waiting lists and Refer to Treatment pathways (RTT).  The successful candidate will be well – organised, self-motivated and able to work well as a member of a busy team.

Main duties of the job

To provide an accurate and prompt administrative function to facilitate the delivery of an efficient and effective appointment booking service.

To be part of a cohesive and integrated admin function to the service. Provide ‘first point of access’ administration for all referrals into the Children’s Booking Centre. Act as first point of contact for all enquiries and referrals into the service.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB)  North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh.  Applications submitted in Welsh will not be treated less favourably than an application submitted in English

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria
  • GCSE standard in English and Maths
Desirable criteria
  • ECDL qualified

Experience

Essential criteria
  • Previous experience in booking, secretarial or reception role
  • Waiting List experience
Desirable criteria
  • Previous NHS experience

SKILLS and KNOWLEDGE including those physical skills necessary for the post.

Essential criteria
  • Excellent working knowledge of Patient Administration Systems
  • Able to use Word/Excel/ SharePoint/Email/Outlook
  • Able to manage paper/ electronic diaries effectively
  • Good clerical and prioritising skills
  • Good organisational skills
  • Ability to meet deadlines
Desirable criteria
  • Knowledge of WPAS, Previous customer service contact
  • Experience in all office procedures within an NHS environment
  • Welsh speaker Level 3-5

PERSONAL QUALITIES (Demonstrable)

Essential criteria
  • Able to work on own initiative, whilst understanding the need to seek advice from seniors when necessary
  • Able to work as part of a team
  • Able to work in a busy environment
  • Positive and enthusiastic attitude
  • Able to cope under pressure
  • Ability to communicate with a multi-disciplinary team include staff, visitors and patients
Desirable criteria
  • Flexible to work across bases

Employer certification / accreditation badges

Working ForwardApprenticeships logoDisability confident leaderStonewall Top 100Stop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.hyderus o ran anableddTime to changeStonewall Top 100 EmployersCore principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Rebecca Roberts
Job title
Team Leaders
Telephone number
03000 848274
Additional information

Rachael Birch

Administration Manager

[email protected]

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