Job vacancy: Lead Rota Coordinator, Betsi Cadwaladr University Health Board, Wrexham

Job summary

Main area: Medical Directorate
Grade: Band 5
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 050-AC221-0424

Employer: Betsi Cadwaladr University Health Board
Employer type: NHS
Site: Wrexham Maelor Hospital
Town: Wrexham
Salary: £28,834 - £35,099 per annum
Salary period: Yearly
Closing: 01/05/2024 23:59

Lead Rota Coordinator

Band 5

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Person specification

Qualifications

Essential criteria

Degree level education or equivalent experience
Demonstrate knowledge and experience of the full range of IT systems including all Microsoft applications
Evidence of continuous/ongoing learning
ECDL or equivalent experience

Desirable criteria

Ability to speak Welsh
Desktop publishing skills Shorthand
Typing RSA III (or equivalent)

Experience

Essential criteria

Ability to work on own initiative and as part of a team
Experience of managing financial resources.
Previous experience of working with clinical staff.
Experience of analysing complex information and a variety of sources to develop and maintain schedules.
Significant experience within a NHS environment

Desirable criteria

Knowledge of New Deal for Junior Doctors/European Working time directive.
Experience of developing staff rotas

Skills

Essential criteria

Ability to take succinct notes at formal meetings.
IT skills – including use of e-mail, Microsoft Word, Excel and Powerpoint.
Good organisational, time management and interpersonal skills.
Ability to provide an efficient, accurate and prompt secretarial and support service.
Ability to manage junior and middle grade staff.
Ability to judge the importance of information and to respond appropriately in terms of prioritising.
Ability to manage own workload.

Knowledge

Essential criteria

Knowledge of secretarial and office procedures.

Personal Qualities

Essential criteria

Excellent organisational ability
Ability to work to strict deadlines and to prioritise tasks
Analytical skills
Ability to communicate both verbally and in writing important information clearly and accurately to all grades of medical personnel and administration managers.
Ability to thrive in a busy environment
Team worker
Willingness to learn new skills to meet the needs of the organisation
Ability to use own initiative, whilst understanding the need to seek advice from seniors where necessary
Ability to develop new systems

Desirable criteria

Ability to co-ordinate and alter complex work schedules
Previous experience of working in a hospital environment or with health care professionals

Other relevant requirements

Essential criteria

Ability to travel

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.