Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

KEY RESULT AREAS/MAIN DUTIES AND RESPONSIBILITIES:

·         Act as a flexible innovative resource to support the Estates & Facilities as well as Health and Safety teams in any aspect of Compliance, Monitoring and Improvement, Risk and Governance.

·         Provide a responsive assistant service working  closely with the Estates & Facilities Soft and Hard FM teams to ensure Estates and Facilities service delivery is the best it can be

·         Support an effective administrative assistance as required to the health and safety and manual handling team ensuring a proactive effective delivery of our client’s statutory and mandatory data collection and record management including coordinating room and all aspects of training management.

·         Support any request  the Estates & Facilities Manager  in monitoring and improving and overseeing Estates and Facilities  risk, improvement and governance processes and information reporting systems, ensuring that Healthcare Partners is working to their own and their client’s  policies and procedures.

·         Develop effective relationships and networks with members of the wider Estates and Facilities teams as well as the relevant building management client teams to establish and share best practice

·         Provide, receive, and share routine information with relevant team members and external contacts from both planned and reactive tasks

·         Support the review of incident reports and record validation where necessary, ensure appropriate Estates and Facilities team members are notified of outcomes and action is taken, support investigations and the collation of or completion of  required reports

·         Provide administrative support to financial monitoring and reporting of external contracts by undertaking audits of the invoices presented and ensure compliance with tendered price.  This involves using a financial platform used by Healthcare Partners and their client to cover invoices raised by external contractors.  Once invoice values are agreed, the post holder will receipt them for timely payment to the contractor

·         Support the Hard and Soft Facilities Managers and Communities with the collation of estate maintenance, energy and building data 

·         Have the ability and commitment to work as a team member in a busy environment and be able to adhere to strict deadlines and offer proactive support .

·         Ensure that effective communication both with other departments, all trust staff and external contacts is maintained.