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Crynodeb o'r swydd

Prif leoliad
Central Administration
Gradd
Band 4
Contract
Cyfnod Penodol: 12 mis (Fixed Term)
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
413-95841-CSSS-AK
Cyflogwr
The Christie NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Central Administration - E00040
Tref
Manchester
Cyflog
£27,485 - £30,162 per annum pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
01/10/2025 23:59

Teitl cyflogwr

The Christie NHS Foundation Trust logo

Administration Assistant/PA

Band 4

Trosolwg o'r swydd

The post holder will Co-ordinate and over-see the day to day running of the admin and clerical services. Be able to work autonomously with support from the Support Manager, scheduling and planning of staffing rotas using multiple computer systems. You must be able to demonstrate the ability to work to tight deadlines and prioritising own workload in order to achieve these deadlines.

There will be an element of PA cover for the Service manager and deputy service manager and must have good written, verbal and keyboard skills they also will assist the support manager in HR processes and contribute towards continuous improvement of the service.

The team is made up of 1x Directorate Operations Manager 1x Assistant Service Manager 1x Support Manager and 2x Team leaders.

We offer a friendly environment across our 9 Admin and Clerical services.

 

Prif ddyletswyddau'r swydd

The post holder will Co-ordinate and over-see the day to day running of the admin and clerical services. Be able to work autonomously with support from the Support Manager, scheduling and planning of staffing rotas using multiple computer systems. You must be able to demonstrate the ability to work to tight deadlines and prioritising own workload in order to achieve these deadlines.

There will be an element of PA cover for the Service manager and deputy service manager and must have good written, verbal and keyboard skills they also will assist the support manager in HR processes and contribute towards continuous improvement of the service.

 

Gweithio i'n sefydliad

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

DUTIES AND RESPONSIBILITIES
Planning and Service delivery
• Co-ordinates the ongoing administration process for the recruitment and selection of Administration staff, working closely with the management team including setting up interviews and completing the necessary paperwork for the appointment.
• Co-ordination of weekly/monthly attendance recording for the Administration team, ensuring this is entered onto the Trust’s system each month (including annual leave, sickness absence and hours worked); following the agreed procedure, ensuring this is up to date for specific deadlines each month.
• To be responsible for the weekly rotas of administration staff
• To plan and co-ordinate administration staff, to ensure operational services across the Trust are maintained.
• To plan and organise own workload without direct supervision and to undertake duties delegated by the Support Manager and senior management team
• To deputise in the absence of the Support Manager
• To facilitate meetings on behalf of the Support Manager and senior management team

Manyleb y person

QUALIFICATIONS

Meini prawf hanfodol
  • Secondary-level education GCSE Maths and English at C-grade or above, or equivalent
  • National Vocational Qualification (NVQ) level 4 or equivalent in business administration
Meini prawf dymunol
  • Leadership or Management qualification
  • Evidence of further development

EXPERIENCE

Meini prawf hanfodol
  • Previous administrative and clerical experience in a hospital / community health care environment
  • Previous experience of supervising staff
  • Evidence of working autonomously and as part of a team
  • Proven experience of working to deadlines
  • Experience in diary management
  • Experience in minute taking/secretarial experience
  • Experience of recruitment and selection process
Meini prawf dymunol
  • Good knowledge of clinical governance and risk management processes
  • Proven ability to meet performance standards
  • Good knowledge for the health record management

SKILLS

Meini prawf hanfodol
  • Verbal communication skills
  • Good keyboard skills and IT literate (familiar with Microsoft Office software packages)
  • Organisational ability
  • Ability to prioritise workload
  • Ability to work proactively both in isolation or as part of a team
  • Self-motivated and productive without constant supervision
Meini prawf dymunol
  • Negotiating and influencing skills

KNOWLEDGE

Meini prawf hanfodol
  • Knowledge and familiarity with a range of software including Word, Excel, database packages, email and web browsers
  • Knowledge of NHS administrative procedures including recruitment and selection process
  • Understanding of the importance of data protection and confidentiality
Meini prawf dymunol
  • Understanding of the General Data Protection Regulation 2018
  • Knowledge of Trust policies and procedures
  • Knowledge of PowerPoint

VALUES

Meini prawf hanfodol
  • Ability to demonstrate the organisational values and behaviours

OTHER

Meini prawf hanfodol
  • Attention to detail and accuracy
  • Ability to work under pressures
  • Ability to follow standard operating procedures or policies
  • Adaptable to change and flexible in approach to new procedures or working practices
  • Ability to interpret performance information and develop action plans to support improvement

Bathodynnau ardystio / achredu cyflogwyr

Veteran AwareApprenticeships logoNo smoking policyAge positiveMindful employer.  Being positive about mental health.Disability confident employer

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Debra Jones
Teitl y swydd
Assistant Service Manager
Cyfeiriad ebost
[email protected]
Rhif ffôn
0161 446 3280
Gwybodaeth i gefnogi eich cais

[email protected]

0161 446 3280

Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg