Job summary
- Main area
- Central Administration
- Grade
- Band 4
- Contract
- 12 months (Fixed Term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 413-95841-CSSS-AK
- Employer
- The Christie NHS Foundation Trust
- Employer type
- NHS
- Site
- Central Administration - E00040
- Town
- Manchester
- Salary
- £27,485 - £30,162 per annum pro rata
- Salary period
- Yearly
- Closing
- 01/10/2025 23:59
Employer heading

Administration Assistant/PA
Band 4
Job overview
The post holder will Co-ordinate and over-see the day to day running of the admin and clerical services. Be able to work autonomously with support from the Support Manager, scheduling and planning of staffing rotas using multiple computer systems. You must be able to demonstrate the ability to work to tight deadlines and prioritising own workload in order to achieve these deadlines.
There will be an element of PA cover for the Service manager and deputy service manager and must have good written, verbal and keyboard skills they also will assist the support manager in HR processes and contribute towards continuous improvement of the service.
The team is made up of 1x Directorate Operations Manager 1x Assistant Service Manager 1x Support Manager and 2x Team leaders.
We offer a friendly environment across our 9 Admin and Clerical services.
Main duties of the job
The post holder will Co-ordinate and over-see the day to day running of the admin and clerical services. Be able to work autonomously with support from the Support Manager, scheduling and planning of staffing rotas using multiple computer systems. You must be able to demonstrate the ability to work to tight deadlines and prioritising own workload in order to achieve these deadlines.
There will be an element of PA cover for the Service manager and deputy service manager and must have good written, verbal and keyboard skills they also will assist the support manager in HR processes and contribute towards continuous improvement of the service.
Working for our organisation
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Detailed job description and main responsibilities
DUTIES AND RESPONSIBILITIES
Planning and Service delivery
• Co-ordinates the ongoing administration process for the recruitment and selection of Administration staff, working closely with the management team including setting up interviews and completing the necessary paperwork for the appointment.
• Co-ordination of weekly/monthly attendance recording for the Administration team, ensuring this is entered onto the Trust’s system each month (including annual leave, sickness absence and hours worked); following the agreed procedure, ensuring this is up to date for specific deadlines each month.
• To be responsible for the weekly rotas of administration staff
• To plan and co-ordinate administration staff, to ensure operational services across the Trust are maintained.
• To plan and organise own workload without direct supervision and to undertake duties delegated by the Support Manager and senior management team
• To deputise in the absence of the Support Manager
• To facilitate meetings on behalf of the Support Manager and senior management team
Person specification
QUALIFICATIONS
Essential criteria
- Secondary-level education GCSE Maths and English at C-grade or above, or equivalent
- National Vocational Qualification (NVQ) level 4 or equivalent in business administration
Desirable criteria
- Leadership or Management qualification
- Evidence of further development
EXPERIENCE
Essential criteria
- Previous administrative and clerical experience in a hospital / community health care environment
- Previous experience of supervising staff
- Evidence of working autonomously and as part of a team
- Proven experience of working to deadlines
- Experience in diary management
- Experience in minute taking/secretarial experience
- Experience of recruitment and selection process
Desirable criteria
- Good knowledge of clinical governance and risk management processes
- Proven ability to meet performance standards
- Good knowledge for the health record management
SKILLS
Essential criteria
- Verbal communication skills
- Good keyboard skills and IT literate (familiar with Microsoft Office software packages)
- Organisational ability
- Ability to prioritise workload
- Ability to work proactively both in isolation or as part of a team
- Self-motivated and productive without constant supervision
Desirable criteria
- Negotiating and influencing skills
KNOWLEDGE
Essential criteria
- Knowledge and familiarity with a range of software including Word, Excel, database packages, email and web browsers
- Knowledge of NHS administrative procedures including recruitment and selection process
- Understanding of the importance of data protection and confidentiality
Desirable criteria
- Understanding of the General Data Protection Regulation 2018
- Knowledge of Trust policies and procedures
- Knowledge of PowerPoint
VALUES
Essential criteria
- Ability to demonstrate the organisational values and behaviours
OTHER
Essential criteria
- Attention to detail and accuracy
- Ability to work under pressures
- Ability to follow standard operating procedures or policies
- Adaptable to change and flexible in approach to new procedures or working practices
- Ability to interpret performance information and develop action plans to support improvement
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Debra Jones
- Job title
- Assistant Service Manager
- Email address
- [email protected]
- Telephone number
- 0161 446 3280
- Additional information
-
0161 446 3280
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