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Job summary

Main area
Clinical Support and Specialist Surgery
Grade
Band 4
Contract
12 months (Fixed Term)
Hours
Full time - 37.5 hours per week
Job ref
413-98334-CSSS-SD
Employer
The Christie NHS Foundation Trust
Employer type
NHS
Site
Clinical Support and Specialist Surgery - E00297
Town
Manchester
Salary
£27,485 - £30,162 per annum pro rata
Salary period
Yearly
Closing
01/10/2025 23:59

Employer heading

The Christie NHS Foundation Trust logo

Medical Secretary/PA

Band 4

Job overview

We are seeking an experienced, efficient, and self- motivated surgical medical secretary to join our team within Clinical Support and Specialist Surgery.
The PA/Medical Secretary will play a pivotal role in ensuring a smooth transition of administrative work to support the clinical team and patients. The post holder will have a good general knowledge of the specialty.

Main duties of the job

Provide a full PA service for consultant(s) teams, to ensure new referrals are triaged in a timely manner, that appointments are made within agreed timescales to meet targets and that information is readily available to support the patient pathway.
Delegate duties to appropriate team members to ensure workflow is maintained.
Liaise with MDT Co-coordinators to ensure patients are reviewed in a timely manner to meet clinical needs.

Working for our organisation

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Detailed job description and main responsibilities

DUTIES AND RESPONSIBILITIES:
• Provide a full PA service for consultant(s) teams, to ensure new referrals are triaged in a timely manner, that appointments are made within agreed timescales to meet targets and that information is readily available to support the patient pathway.
• Delegate duties to appropriate team members to ensure workflow is maintained.
• Liaise with MDT Co-coordinators to ensure patients are reviewed in a timely manner to meet clinical needs. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary.
• Ensure investigations are managed in accordance with the results
acknowledgement procedure ensuring close liaison with medical staff to ensure clinical results are reviewed and actioned.

Person specification

QUALIFICATIONS

Essential criteria
  • Secondary-level education GCSE Maths and English at C-grade or above, or equivalent
  • RSA/OCR typing/text transcription Stage III or equivalent experience
Desirable criteria
  • Evidence of additional relevant qualifications
  • AMSPAR Full Diploma or equivalent qualifications

EXPERIENCE

Essential criteria
  • Previous medical secretarial experience
  • Experience of hospital administration system (PAS or equivalent)
  • Experience of working with IT office packages
Desirable criteria
  • Previous medical secretarial experience in a hospital environment

SKILLS

Essential criteria
  • Audio / copy typing
  • Word-processing – ability to produce accurate, well presented work
  • Organisational abilities to work to tight deadlines
  • Excellent communication skills
Desirable criteria
  • Medical Shorthand

KNOWLEDGE

Essential criteria
  • Sound knowledge of medical terminology

VALUES

Essential criteria
  • Ability to demonstrate the organisational values and behaviours

OTHER

Essential criteria
  • Ability to work under pressure
  • Ability to work as part of a team
  • Able to use own initiative
  • Reliability & confidentiality
  • Ability to work flexibly

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyAge positiveMindful employer.  Being positive about mental health.Disability confident employer

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Kerrisha Edwards
Job title
Access & Administrator Manager
Email address
[email protected]
Telephone number
0161 918 7891
Additional information

[email protected]

0161 918 7891

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