Job overview

The Estates & Facilities team has been restructured with a view to driving innovation and improvement across our services to meet the increasing requirements of the trust.  

We are currently recruiting a dynamic and committed administrator to further develop the administrative support service already in place to support the PFI Contract & Facilities Management team. 

Main duties of the job

As an Administrator, you will ensure the support provided from an administrative and secretarial perspective frees up Senior Managers, Facilities and project managers and advisor time helping to ensure their time is optimised to benefit the people using our services.

A high-quality administrative service is integral to the success of the service, and we are looking for someone who feels they can work with this growing team leading them to even more success. 
  
You will be self-motivated and able to work effectively, in what can at times be a pressurised environment supporting and leading a team to achieve deadlines.   You will have good networking skills able to approach, discuss and advise the management and clinical teams, the support you and your team will provide. 

You will be a person who is able to celebrate the team’s achievements but also bring new and effective ideas to enhance the administration and secretarial provision.  You will be able to complete reviews of systems and processes and work with the team and management to implement improvements as necessary. 

The role will require excellent and proven communication skills, organisational skills, and a good working knowledge of Teams, Excel, and word processing with the ability to work independently but able to accept direction from the Line Manager as required. 

Working for our organisation

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank. 

Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.