Job vacancy: Therapy Secretary, South Tees Hospitals NHS Foundation Trust, Middlesbrough

This post is for internal candidates to University Hospitals Tees Group (South Tees Hospitals NHS Foundation Trust & North Tees and Hartlepool NHS Foundation Trust/NTH Solutions). If you are not currently working within these trusts your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

Job summary

Main area: CSU 10 - Community and Neighbourhood Health Service
Grade: Band 3
Contract: 6 months (Fixed Term till - 31.03.2027)
Hours: Part time - 34 hours per week
Job ref: 328-CN-8170300

Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: Cavendish House
Town: Middlesbrough
Salary: £25,760 - £27,476 per annum (pro rata)
Salary period: Yearly
Closing: 15/10/2026 23:59

Therapy Secretary

Band 3

Detailed job description and main responsibilities

Please see the full job description and person specification document(s) for main responsibilities of the role.

Person specification

Qualifications and Training

Essential criteria

GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
Knowledge of patient administration and other related systems, acquired through training experience to NVQ3 equivalent level or Advanced Level of Certificate of Technical Competence (IHRIM) or equivalent.

Experience

Essential criteria

Previous experience of working in a secretarial/administrative role
Proficient use of Microsoft Office Systems eg. Word, Excel, SharePoint, Powerpoint, Outlook , Internet Explorer and note/minute taking

Knowledge and Skills

Essential criteria

Excellent keyboard skills
High degree of IT and literacy including creating spreadsheets, producing reports, manipulating data and word processing documents
Excellent organisational skills/ability to prioritise own workload and work to tight deadlines within a busy environment
To respond and adapt to the changing needs of the service
Excellent communication skills both verbal and written
Pro-active in dealing with administrative issues

Desirable criteria

Well developed interpersonal skills

Personal Attributes

Essential criteria

Self motivated and reliable
Able to work on own initiative and as part of a team

Important - Once sufficient applications have been received this vacancy may close early.

Disclosure and Barring Checks (DBS)
It is the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.

Qualifications
Please note the essential qualifications required for the post are outlined within the Person Specification. You are required to provide original evidence of the necessary qualifications for the post at interview should you be shortlisted. You will also be required to provide original copies as part of the pre-employment check screening.

New Starters – Probationary Period

For any new employees commencing employment with South Tees Hospitals NHS Foundation Trust, you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).

Employment References

As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history including any gaps. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.

Working Hours

If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.

Equality, Diversity and Inclusion

Everything we do is shaped by our values: Respect, Support, and Collaborate.

At University Hospitals Tees we want our workspaces to be places where everyone feels welcome, valued and safe. We treat people with respect, and we celebrate the differences that make each of us unique.

We welcome applications from everyone, no matter your age, background, race, religion, disability, sex, sexual orientation, gender identity, family circumstances or beliefs.

We are here to support you throughout your application and at every stage of your career with us. We believe we work best when we collaborate, learn from each other and build teams that reflect the communities we serve.

Supporting disabled people and people with long‑term conditions

We are a Disability Confident committed employer aspiring to become a lead employer in 2026.

This means we give fair and full consideration to applicants and will offer reasonable adjustments during the recruitment process. If you need help with your application, or need the information in a different format, please contact our recruitment team and we will support you.

If you have any special requirements to help you with your application, email our team at [email protected] or call us on 01642 854610

Right to Work in the UK

The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - GOV.UK (www.gov.uk).

Please provide full and accurate details of your current immigration status on the application form. Your current immigration status will not be considered as part of the shortlisting or interview process.

Please note that not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or social care, you may be eligible to apply for the Health and Care Worker visa instead.

Further Important Information

Please check your email on a regular basis for updates on your application. If you are shortlisted for interview, you will be invited to email via this method

Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.

Please ensure you read the ‘Guidance Notes for Applicants’ document attached to this advert before completing and submitting your application.

Unfortunately, we are unable to respond to all applicants and those who are not contacted within six weeks of the closing date should assume that their application has been unsuccessful.