Job summary
- Main area
- Human Resources
- Grade
- Band 4
- Contract
- 12 months (Fixed Term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 151-SF154
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Greenwood Offices
- Town
- Ascot
- Salary
- £29,812 - £32,715 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 11/10/2026 23:59
- Interview date
- 28/10/2026
Employer heading
Employee Services Coordinator – Medical HR
Band 4
Job overview
Accelerate you career within Medical Workforce!
Join Frimley's Medical Workforce Team and play a key role in delivering a responsive, high-quality employment service to our doctors and managers.
The Role
About You
Why Frimley NHS Foundation Trust
- Join an NHS Trust dedicated to transforming lives every day.
- Enjoy flexible work, great benefits, and a dynamic team culture.
Main duties of the job
- Respond to employment queries, providing accurate advice
- Process contractual variations, staff changes and leavers accurately and promptly.
- Prepare certificates of employment and other employment documentation.
- Maintain accurate employee records and update the Electronic Staff Record (ESR).
- Assist with visa and immigration-related queries
- Advise managers on operational employment matters and doctors’ terms and conditions.
- Undertake Registration Authority duties, including supporting smartcard management.
- Deliver excellent customer service
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Detailed job description and main responsibilities
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Person specification
Qualifications
Essential criteria
- A-levels or equivalent academic standard, or equivalent experience
- Certificate in HR Practice (CHRP / CPP) or equivalent level of experience
Desirable criteria
- Evidence of continuing professional development
Experience
Essential criteria
- Experience of working with HR and processes and procedures
- Experience of working in a customer service environment and part of a team
Desirable criteria
- Experience of using the Electronic Staff Record (ESR) system
- Experience of working in a Medical Workforce department
Skills & Knowledge
Essential criteria
- Excellent customer service, communication and interpersonal skills
- Ability to manage conflicting priorities and work to tight deadlines and targets
- Excellent organisational and planning skills
- Knowledge of records management, information governance and data protection
Desirable criteria
- Understanding of UK immigration law and work permit regulations
- Knowledge of NHS terminology / procedures
Special Requirements
Essential criteria
- Ability to travel across Trust sites
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Rosie Cowperthwaite
- Job title
- Head of Medical Workforce
- Email address
- [email protected]
- Telephone number
- 07824 334925
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