Job summary
- Main area
- Administration and diary management
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 050-AC804-1225
- Employer
- Betsi Cadwaladr University Health Board
- Employer type
- NHS
- Site
- TBC
- Town
- TBC
- Salary
- £31,516 - £38,364 per annum
- Salary period
- Yearly
- Closing
- 15/12/2025 23:59
Employer heading
Executive Assistant - Medical & Dental Education
Band 5
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job overview
The post holder will be required to provide a comprehensive, confidential and high-level secretarial support service to the DME and senior administrative support for Medical and Dental Education activities.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
This will require co-ordinating work throughout the offices of the Medical Director and education teams and ensuring the aims and objectives of the organisation are met efficiently and effectively. This will be achieved through the implementation and development of office systems and complex processes including developing appropriate administrative policies as required.
The post holder is expected to support the administrative function of Pan BCUHB Medical Education activities, including working on promotional and digital initiatives and servicing strategic committees.
Excellent organisational skills, excellent judgement, digital literacy, diplomacy and tact are essential attributes required in this role.
Working for our organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualification and Knowledge
Essential criteria
- Degree or equivalent level of experience / willingness to obtain
- NVQ 3 or RSA in typing
- ECDL or equivalent
- In-depth and detailed knowledge of administrative systems, procedures, and corporate policies.
- Knowledge of Data Protection legislation.
- Ability to take comprehensive minutes
- In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- Evidence of commitment to ongoing professional development
Desirable criteria
- Advanced ECDL qualification.
- Audio typing
- Willingness to undertake training and development as necessary
- Knowledge of medical terminology
- Knowledge of the structure and function of the NHS
Experience
Essential criteria
- Experience of working in a complex organisation providing comprehensive administrative/PA/diary management service within a corporate team
- Experience of setting up and using IT/File systems in a large organisation
- Familiar with office procedures and deadlines
- Experience in using online design and content platforms
- Experience of producing graphs and statistics
Desirable criteria
- Experience working in the NHS in an admin/PA role
- Experience in dealing with complex issues involving forward planning
- Understanding of NHS procedures and systems
- Budget management experience
Skills & Attributes
Essential criteria
- Proficiency in Microsoft packages (e.g., Word /Excel/PowerPoint/Outlook)
- Strong digital literacy skills and confident in use of Microsoft 365 and Teams
- Ability to create digital promotional materials
- Ability to develop and maintain effective working relationships with a wide range of internal and external contacts at all levels ensuring tact and diplomacy at all times.
- Excellent interpersonal and communication skills
- Excellent time management, organisational and administrative skills
- Excellent organisational numeracy and literacy skills
- Ability to work effectively under pressure and meet deadline and work on own initiative
- Ability to organise meetings, produce agendas, take minutes, transcribe notes accurately and distribute accordingly
- Ability to take direction from senior managers whilst also being able to work on own initiative without supervision.
- Ability to maintain confidentiality at all times.
- Able to demonstrate flexibility/adaptability according to changing needs/priorities.
- High degree of self-motivation
- High degree of tact and diplomacy
Desirable criteria
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Employer certification / accreditation badges
.png "Stonewall Top 100 Employers")
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Heather Keating
- Job title
- Lead Manager of Medical & Dental Eduction
- Email address
- [email protected]
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