Job summary
- Main area
- Neurosciences
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 18.75 hours per week
- Job ref
- 001-AC290-0826
- Employer
- Cardiff and Vale University Health Board
- Employer type
- NHS
- Site
- University Hospital Llandough
- Town
- Llandough
- Salary
- £28,819 - £31,626 per annum, pro rata
- Salary period
- Yearly
- Closing
- 24/08/2026 23:59
Employer heading
PDOC Administrator/Data Coordinator
Band 4
WHO WE ARE:
Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.
We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:
· We are kind and caring
· We are respectful
· We have trust and integrity
· We take personal responsibility
OUR REGION:
Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
Job overview
We are pleased to offer an exciting opportunity for an experienced administrator to join the specialist Prolonged Disorders of Consciousness (PDOC) service within Neurorehabilitation, working out of the purpose-built specialist rehabilitation centre at University Hospital Llandough (UHL).
The post is part time (18.75 hours) and the successful applicant will have excellent communication and IT skills and work well within a multi-disciplinary team. Experience of excel is particularly useful.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
The main role of this post is to provide co-ordination of the patient pathway and multidisciplinary team for the specialist PDOC (Prolonged Disorder of Consciousness) services across Wales. PDOC refers to a disorder of consciousness lasting more than 4 weeks following sudden onset acquired brain injury.
This will primarily involve collecting, recording, analysing and reporting of statistical data (as required by JCC, the Health Board's Commissioning Team and nationally), as well as being responsible for providing an accurate and timely account of the entire patient pathway, tracking the progress of patients from referral through to the eventual discharge destination. This post will particularly support the newly developed PDOC community outreach service.
The postholder will be expected to communicate and liaise with key personnel along the pathway, recording accurate information and acting as a single point of contact for specialist neurorehabilitation and PDOC services.
Working for our organisation
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria
- Good general education
- RSA 3 or equivalent experience (audio typing and transcription typing)
- Audio typing and transcription typing
Desirable criteria
- Shorthand/speed writing
Experience
Essential criteria
- Advanced experience of administrative work and data management
- Demonstrable experience of working in a busy demanding office environment
- Experience of dealing with complex confidential issues
- Experience of communication with the public
Desirable criteria
- Demonstrable experience of working within a Multi-Disciplinary team
- Database management
Skills
Essential criteria
- Proficient in Microsoft Office software, in particular advanced experience of Microsoft Excel
- Proficient in email and a range of IT software packages
- Excellent organisational skills and ability to prioritise workload
- Excellent telephone manner and communication skills
- To function efficiently under pressure and to meet deadlines
- Flexible in approach to work duties
Desirable criteria
- Proficient in other software packages
- Skilled at using Microsoft Access and managing databases
Special Knowledge
Essential criteria
- Knowledge of medical terminology
Desirable criteria
- Neurosciences experience
- Knowledge of the NHS
Personal Qualities
Essential criteria
- Excellent communicator
- Polite and approachable
Other
Essential criteria
- Ability to work flexibly across different hospitals
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Lisa Simm
- Job title
- Service Manager, Neurology and Specialist Rehab
- Email address
- [email protected]
- Telephone number
- 029 20742837
- Additional information
Priya Chankria
Assistant Service Manager, Neurosciences
Tel: 029 20745260
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