Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 001-AC110-0326
- Employer
- Cardiff and Vale University Health Board
- Employer type
- NHS
- Site
- Genetic House
- Town
- Swansea
- Salary
- £27,898 - £30,615 per annum
- Salary period
- Yearly
- Closing
- 06/04/2026 23:59
Employer heading
Administration Lead
Band 4
WHO WE ARE:
Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.
We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:
· We are kind and caring
· We are respectful
· We have trust and integrity
· We take personal responsibility
OUR REGION:
Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
The Agenda for Change Pay Award for 2026/27 is effective from 1st April 2026.
Please note successful applicants with a start date from 1st April onwards the salary will be as per the 2026/27 pay award. For further detail the pay circular is available via this link https://www.nhs.wales/files/pc-resources/afc-w-02-2026-pdf-pdf?ts=1773244958086
Job overview
An exciting opportunity has arisen for Administration Lead to join the All Wales Medical Genomics Service on a full time basis based at the Genetic House in Singleton Hospital, Swansea.
The pay progression steps for this Band 4 post begins at £27898 and top at £30615. Typically, those appointed from external employers join the NHS at the bottom of the scale. The expectation is that all staff will meet the required standards and will, therefore, be able to progress on their pay step date.
The pay progression framework is underpinned by the Values Based Appraisal process and is intended to ensure that all staff within each pay band have the appropriate knowledge and skills they need to carry out their roles and so make the greatest contribution to patient care.
We are looking for individuals who share the core values of the organization:
- We care about the people we serve and the people we work with
- We trust one another
- We respect each other
- We take personal responsibility
- We treat people with kindness
- We act with integrity
Main duties of the job
The Administration Lead will be responsible for providing on-going comprehensive support to the Clinical Team, both administrative and operational to help support the All Wales Medical Genomics Service (AWMGS) delivery guided by service Patient Management
Systems (PMS).
The post holder will support the wider teams with document control, arranging meetings and taking minutes, arranging and transcribing audits and incidents where appropriate. They will also communicate with stakeholders regards the PMS, providing updates and motivating the AWMGS to complete actions in a timely manner.
The post holder should demonstrate good interpersonal skills, with the ability to demonstrate a good understanding of confidentiality, the ability to communicate across the multidisciplinary team. The post holder will be a part of the AWMGS administration team and will be required to liaise with other key personnel across the AWMGS Service on operational objectives and initiatives.
Working for our organisation
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria
- Good General Education with GCSE passes in English Language, Mathematics etc
- Diploma, or equivalent experience, in a relevant subject
- Knowledge of administrative processes, including IT and project management, gained through experience in previous roles
Desirable criteria
- Recognised qualification in MS Office (In any package)
Experience
Essential criteria
- Sufficient administration within a busy NHS or Healthcare Environment.
Desirable criteria
- Use of computer packages i.e. excel, power-point and access
Special Knowledge
Essential criteria
- Good knowledge of IT & MS Windows applications.
- Excellent communicator both written and verbal
Desirable criteria
- Knowledge of ISO 15189
- Knowledge of Genomics related training programmes.
Skills
Essential criteria
- Good knowledge of IT & MS Windows applications.
- Standard keyboard skills.
- Excellent communicator both written and verbal
- Ability to work under pressure
- Ability to think holistically
Desirable criteria
- Computer literate
Personal Qualities
Essential criteria
- Well presented with excellent interpersonal skills
- Excellent written and oral communication skills
Desirable criteria
- A flexible, collaborative attitude towards duties and responsibilities.
- Welsh speaker
Other
Essential criteria
- Approachable, mature and professional in dealing with people
Desirable criteria
- Knowledge of the NHS
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Joanne Trigg
- Job title
- Admin Manager
- Email address
- [email protected]
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