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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week (Full time hours (part time hours will be considered))
Job ref
100-AC058-0226
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Bronglais Hospital
Town
Aberystwyth
Salary
£27,898 - £30,615 per annum (pro rata if part time)
Salary period
Yearly
Closing
16/03/2026 23:59
Interview date
23/03/2026

Employer heading

Hywel Dda University Health Board logo

Ward Administrator

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

We are looking for candidates with appropriate qualifications and experience to join our teams on Dyfi ward and the Cardiac monitoring unit at Bronglais hospital. 

The post holder will need to have excellent communication skills and will act as first point of contact for all non-clinical issues on behalf of the Ward Manager.  The post holder will also liaise with Health Board staff at all levels and outside contractors / suppliers.

An exceptional eye for detail and excellent organisational skills are also essential for this role and you will be expected to demonstrate initiative in planning your own workload in a way that supports the work of the Senior nursing team. 

Our Organisational Values are the foundation of the Health Board’s culture, and should be demonstrated on a day to day basis in all that we do.

Main duties of the job

You will act as personal assistant to the Senior Sisters/Charge Nurses and deputies, providing secretarial and administrative support, to include diary management. You must be able to demonstrate excellent verbal, written and IT/computer skills, as well as organisational, planning and negotiation skills. 

You will act as first point of contact for all non-clinical issues on behalf of the Senior Sisters/Charge Nurse and liaise with Health Board staff at all levels and outside contractors / suppliers.  If you a good team worker and enjoy ensuring that things are running smoothly and working proactively, then this is an environment in which you will thrive.  

Main Duties will include

Arrange book process and record personal staff development reviews.

Arrange, book monitor and type up sickness reviews.

Manage and calculate Annual leave  as well as managing ward rosters.

Processing donations/charitable funds and ordering through oracle.

Arranging ward meetings, taking minutes, maintaining notice boards and Teams channels. 

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. 

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties. 

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers. 

Our services are provided in:

•    Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest 
•    Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire 
•    Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings 
•    47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers 
•    Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 23/03/2026.

Person specification

Qualifications and Knowledge

Essential criteria
  • RSA III or equivalent demonstrable experience of typing
  • Experience of a full range of duties working in an administrative or office environment
  • Knowledge of Medical/Healthcare Terminology

Experience

Essential criteria
  • Significant senior secretarial/clerical experience
  • Excellent knowledge of all Microsoft Office packages and databases
  • Experience of managing complex and varied workloads

Language Skills

Desirable criteria
  • Welsh speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegDisability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Fiona Richardson
Job title
Senior Sister
Email address
[email protected]
Telephone number
01970 635741
Additional information

Debbie Lovell 

Senior sister 

[email protected]

01970 635746

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