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Job summary

Main area
Administration
Grade
Band 4
Contract
6 months (Fixed Term / Secondment until 31/03/2026)
Hours
Full time - 37.5 hours per week
Job ref
100-AC186-0725-A
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Hafan Derwen
Town
Carmarthen
Salary
£27,898 - £30,615 per annum
Salary period
Yearly
Closing
13/08/2025 23:59
Interview date
22/08/2025

Employer heading

Hywel Dda University Health Board logo

Personal Assistant - Allied Health and Health Science CCG

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

THIS POST IS A FIXED TERM / SECONDMENT FOR 6 MONTHS UNTIL 31/03/2026 DUE TO AN INTERNAL SECONDMENT. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

An exciting opportunity has arisen for a full-time Personal Assistant to the Allied Health and Health Science Clinical Care Group (CCG) Senior Leadership Team. The post is based within Hafan Derwen in St David's Park, Carmarthen, and is fixed term until 31 March 2026 due to the secondment of the substantive post holder.

This post is pivotal to the smooth running of the Clinical Care Group which sits within the portfolio Chief Operating Officer.

Main duties of the job

The successful candidate will provide support to the Allied Health and Health Science Senior Leadership Team within the range of their responsibilities, acting as the main channel for communication within the team, with colleagues across the HB and with external stakeholders.

We are looking for a self-motivated enthusiastic individual with excellent organisation, communication and interpersonal skills. The role requires preparation of agendas,  production of timely, accurate minutes and action logs,  and the development and management of electronic systems to support the care group function. 

The ideal candidate will have experience in these areas and have an excellent working knowledge of Microsoft Office and will efficiently utilise Microsoft office packages, working independently with the ability to exercise initiative, work to deadlines and the ability to prioritise to ever changing demands.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 22/08/2025.

Person specification

Qualifications

Essential criteria
  • Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
  • Evidenced experience of a full range of duties working in an administrative / office environment
  • Knowledge of specialist NHS/ Organisational terminology
Desirable criteria
  • Secretarial training
  • Educated to diploma level

Experience

Essential criteria
  • Experience of working as a Personal Assistant to a Senior Manager
  • Prioritisation of work streams and delivery to challenging deadlines
  • Experience of effective and efficient electronic diary/inbox management (Outlook)
  • Taking and producing accurate minutes
  • Experience of interpreting and collation of data into a standard format
  • Experience of managing/maintaining a file system both electronic and hard files
  • Experience of arranging meetings at various locations
  • Experience of handling highly confidential and sometimes contentious / sensitive information.
  • Understanding of the NHS
  • Experience of working in a busy complex environment
  • Experience of using Microsoft Office packages (including MS Teams
Desirable criteria
  • Experience of working in a large complex organisation.

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Sara Quarrie
Job title
Service Director - AHP and Health Sciences
Email address
[email protected]
Additional information

Mark Jennings

[email protected]

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