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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
  • Part time
  • Job share
30 hours per week
Job ref
100-AC213-0726
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Glangwili General Hospital
Town
Carmarthen
Salary
£28,819 - £31,626 pro rata
Salary period
Yearly
Closing
12/08/2026 23:59
Interview date
20/08/2026

Employer heading

Hywel Dda University Health Board logo

Administrator for the Weight Management Service

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.

Job overview

The post holder will provide a comprehensive, high quality administrative service to the Weight Management Service (WMS).   The WMS is a Health Board wide service which supports people across the lifespan to manage their weight from children and young people to adults.

The post holder will  lead the planning and co-ordination of clinics and group interventions, and will undertake a range of secretarial duties and other administrative tasks as required by the service.  

They will  delegate administrative tasks to, and oversee weight management administrative work undertaken by other admin and clerical staff in the team.

Main duties of the job

The post-holder will:

Be an integral member of the Health Board wide WMS service providing administrative expertise, support and advice to ensure the efficient and effective delivery of WMS clinics and programmes; including the use of digital platforms, running of multi-disciplinary clinics, and patient group interventions.

Undertake a range of secretarial duties to support the WMS leadership and service delivery; maintaining action logs from key WMS meetings, supporting with the production of reports, co-ordinating and planning service-related meetings, informing key WMS documents and taking responsibility for service correspondence and written communications as required. 

Inform the monitoring and evaluation of the Weight Management Service including waiting times, demand and capacity, and supporting service development and quality improvement.  

Act as a key point of contact for the WMS with service users, colleagues from across the Health Board and other agencies; communicating 
and co-ordinating links between the WMS and others.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 99 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user 
experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 20/08/2026

Person specification

Qualifications and knowledge

Essential criteria
  • RSA/OCR Level 3 or equivalent demonstrable experience
  • Knowledge of Medical / Healthcare Terminology
  • Demonstrable knowledge and understanding of the role of administration in a health-related service
  • Knowledge of working to policy and procedure in administration including Information Governance
Desirable criteria
  • NVQ level 3 in business / administration or equivalent qualification

Experience

Essential criteria
  • Experience of undertaking a full range of administrative duties in a healthcare related service
  • Extensive experience of liaising and communicating with the general public, medical practitioners and partners
  • Extensive experience of: • using IT packages including Microsoft Office • setting up spreadsheets & databases • clinic booking systems
  • Experience of delegating tasks to junior administration staff
  • Experience of effectively coordinating and prioritising competing work demands
Desirable criteria
  • Experience of setting up administrative processes for multi-disciplinary services
  • Use of IT systems to support evaluation
  • Experience of service development / improvement

Other

Essential criteria
  • Ability to travel between sites in a timely manner (if required)
  • Flexible and adaptable to the needs of the service
Desirable criteria
  • Level 1 Welsh Speaker

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegDisability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Claire Jones
Job title
Weight Management Clinical Pathway Lead
Email address
[email protected]
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