Job summary
- Main area
- Recruitment
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 100-AC197-0725
- Employer
- Hywel Dda University Health Board
- Employer type
- NHS
- Site
- Glien House
- Town
- Carmarthen
- Salary
- £24,433 - £26,060 per annum
- Salary period
- Yearly
- Closing
- 27/07/2025 23:59
- Interview date
- 07/08/2025
Employer heading
Recruitment Administrator
Band 3
Job overview
We are looking for highly motivated individual to join the Medical Recruitment Team at Glien House, Carmarthenshire.
The post involves working to provide support for managers, and appointees throughout the recruitment and selection process using a range of electronic workforce information systems.
This is a Monday to Friday post working 08:30 – 16:30.
Main duties of the job
To support managers throughout the recruitment process using the Trac recruitment system for vacancies in the Health Board, ensuring a professional and confidential service at all times.
To provide a high-quality recruitment service for the Health Board, Liaising with Appointing Managers, external bodies and appointed candidates to keep them fully informed of the progress of their recruitment.
Work flexibly within the team, creating, developing and maintaining effective work relationships with other staff, clients and external contacts.
Working for our organisation
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 06.08.25
Person specification
Qualifications & Knowledge
Essential criteria
- Level 3 qualification in Business Administration or equivalent experience.
- Knowledge of spreadsheets, office equipment and systems.
Desirable criteria
- Knowledge of recruitment policies/procedures and recruitment process.
Experience
Essential criteria
- Dealing with the public/ customer service.
- Previous office / administration experience.
- Competent with Microsoft IT packages, especially Outlook, Word, Excel and Powerpoint
Desirable criteria
- HR or Recruitment experience.
Other
Essential criteria
- Ability to travel between sites in a timely manner.
- Flexible approach to needs of the service.
Desirable criteria
- Welsh Speaker (Level 1-3)
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Dawn Summerfield
- Job title
- Medical Recruitment Advisor
- Email address
- [email protected]
- Telephone number
- 0300 303 6138
- Additional information
Rachel Silk - Senior Medical Recruitment Advisor
01437 773336
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